Tag: privacy

PRIVACY ON ICE: A Chilling Look at Third-Party Data Risks for Companies

An intelligent lawyer could tackle a problem and figure out a solution. But a brilliant lawyer would figure out how to prevent the problem to begin with. That’s precisely what we do here at Troutman Amin. So here is the latest scoop to keep you cool. A recent case in the United States District Court for the Northern District of California, Smith v. Yeti Coolers, L.L.C., No. 24-cv-01703-RFL, 2024 U.S. Dist. LEXIS 194481 (N.D. Cal. Oct. 21, 2024), addresses complex issues surrounding online privacy and the liability of companies who enable third parties to collect and use consumer data without proper disclosures or consent.

Here, Plaintiff alleged that Yeti Coolers (“Yeti”) used a third-party payment processor, Adyen, that collected customers’ personal and financial information during transactions on Yeti’s website. Plaintiff claimed Adyen then stored this data and used it for its own commercial purposes, like marketing fraud prevention services to merchants, without customers’ knowledge or consent. Alarm bells should be sounding off in your head—this could signal a concerning trend in data practices.

Plaintiff sued Yeti under the California Invasion of Privacy Act (“CIPA”) for violating California Penal Code Sections 631(a) (wiretapping) and 632 (recording confidential communications). Plaintiff also brought a claim under the California Constitution for invasion of privacy. The key question here was whether Yeti could be held derivatively liable for Adyen’s alleged wrongful conduct.

So, let’s break this down step by step.

Under the alleged CIPA Section 631(a) violation, the court found that Plaintiff plausibly alleged Adyen violated this Section by collecting customer data as a third-party eavesdropper without proper consent. In analyzing whether Yeti’s Privacy Policy and Terms of Use constituted enforceable agreements, it applied the legal frameworks for “clickwrap” and “browsewrap” agreements.

Luckily, my Contracts professor during law school here in Florida was remarkable, Todd J. Clark, now the Dean of Widner University Delaware Law School. For those who snoozed out during Contracts class during law school, here is a refresher:

Clickwrap agreements present the website’s terms to the user and require the user to affirmatively click an “I agree” button to proceed. Browsewrap agreements simply post the terms via a hyperlink at the bottom of the webpage. For either type of agreement to be enforceable, the Court explained that a website must provide 1) reasonably conspicuous notice of the terms and 2) require some action unambiguously manifesting assent. See Oberstein v. Live Nation Ent., Inc., 60 F.4th 505, 515 (9th Cir. 2023).

The Court held that while Yeti’s pop-up banner and policy links were conspicuous, they did not create an enforceable clickwrap agreement because “Defendant’s pop-up banner does not require individuals to click an “I agree” button, nor does it include any language to imply that by proceeding to use the website, users reasonably consent to Defendant’s terms and conditions of use.” See Smith, 2024 U.S. Dist. LEXIS 194481, at *8. The Court also found no enforceable browsewrap agreement was formed because although the policies were conspicuously available, “Defendant’s website does not require additional action by users to demonstrate assent and does not conspicuously notify them that continuing to use to website constitutes assent to the Privacy Policy and Terms of Use.” Id. at *9.

What is more, the Court relied on Nguyen v. Barnes & Noble Inc., 763 F.3d 1171, 1179 (9th Cir. 2014), which held that “where a website makes its terms of use available via a conspicuous hyperlink on every page of the website but otherwise provides no notice to users nor prompts them to take any affirmative action to demonstrate assent, even close proximity of the hyperlink to relevant buttons users must click on—without more—is insufficient to give rise to constructive notice.” Here, the Court found the pop-up banner and link on Yeti’s homepage presented the same situation as in Nguyen and thus did not create an enforceable browsewrap agreement.

Thus, the Court dismissed the Section 631(a) claim due to insufficient allegations that Yeti was aware of Adyen’s alleged violations.

However, the Court held that to establish Yeti’s derivative liability for “aiding” Adyen under Section 631(a), Plaintiff had to allege facts showing Yeti acted with both knowledge of Adyen’s unlawful conduct and the intent or purpose to assist it. It found Plaintiff’s allegations that Yeti was “aware of the purposes for which Adyen collects consumers’ sensitive information because Defendant is knowledgeable of and benefitting from Adyen’s fraud prevention services” and “assists Adyen in intercepting and indefinitely storing this sensitive information” were too conclusory. Smith, 2024 U.S. Dist. LEXIS 194481, at *13. It reasoned: “Without further information, the Court cannot plausibly infer from Defendant’s use of Adyen’s fraud prevention services alone that Defendant knew that Adyen’s services were based on its allegedly illegal interception and storing of financial information, collected during Adyen’s online processing of customers’ purchases.” Id.

Next, the Court similarly found that Plaintiff plausibly alleged Adyen recorded a confidential communication without consent in violation of CIPA Section 632. A communication is confidential under this section if a party “has an objectively reasonable expectation that the conversation is not being overheard or recorded.” Flanagan v. Flanagan, 27 Cal. 4th 766, 776-77 (2002). It explained that “[w]hether a party has a reasonable expectation of privacy is a context-specific inquiry that should not be adjudicated as a matter of law unless the undisputed material facts show no reasonable expectation of privacy.” Smith, 2024 U.S. Dist. LEXIS 194481, at *18-19. At the pleading stage, the Court found Plaintiff’s allegation that she reasonably expected her sensitive financial information would remain private was sufficient.

However, as with the Section 631(a) claim, the Court held that Plaintiff did not plead facts establishing Yeti’s derivative liability under the standard for aiding and abetting liability. Under Saunders v. Superior Court, 27 Cal. App. 4th 832, 846 (1994), the Court explained a defendant is liable if they a) know the other’s conduct is wrongful and substantially assist them or b) substantially assist the other in accomplishing a tortious result and the defendant’s own conduct separately breached a duty to the plaintiff. The Court found that the Complaint lacked sufficient non-conclusory allegations that Yeti knew or intended to assist Adyen’s alleged violation. See Smith, 2024 U.S. Dist. LEXIS 194481, at *16.

Lastly, the Court analyzed Plaintiff’s invasion of privacy claim under the California Constitution using the framework from Hill v. Nat’l Coll. Athletic Ass’n, 7 Cal. 4th 1, 35-37 (1994). For a valid invasion of privacy claim, Plaintiff had to show 1) a legally protected privacy interest, 2) a reasonable expectation of privacy under the circumstances, and 3) a serious invasion of privacy constituting “an egregious breach of the social norms.” Id.

The Court found Plaintiff had a protected informational privacy interest in her personal and financial data, as “individual[s] ha[ve] a legally protected privacy interest in ‘precluding the dissemination or misuse of sensitive and confidential information.”‘ Smith, 2024 U.S. Dist. LEXIS 194481, at *17. It also found Plaintiff plausibly alleged a reasonable expectation of privacy at this stage given the sensitivity of financial data, even if “voluntarily disclosed during the course of ordinary online commercial activity,” as this presents “precisely the type of fact-specific inquiry that cannot be decided on the pleadings.” Id. at *19-20.

Conversely, the Court found Plaintiff did not allege facts showing Yeti’s conduct was “an egregious breach of the social norms” rising to the level of a serious invasion of privacy, which requires more than “routine commercial behavior.” Id. at *21. The Court explained that while Yeti’s simple use of Adyen for payment processing cannot amount to a serious invasion of privacy, “if Defendant was aware of Adyen’s usage of the personal information for additional purposes, this may present a plausible allegation that Defendant’s conduct was sufficiently egregious to survive a Motion to Dismiss.” Id. However, absent such allegations about Yeti’s knowledge, this claim failed.

In the end, the Court dismissed Plaintiff’s Complaint but granted leave to amend to correct the deficiencies, so this case may not be over. The Court’s grant of “leave to amend” signals that if Plaintiff can sufficiently allege Yeti’s knowledge of or intent to facilitate Adyen’s use of customer data, these claims could proceed. As companies increasingly rely on third parties to handle customer data, we will likely see more litigation in this area, testing the boundaries of corporate liability for data privacy violations.

So, what is the takeaway? As a brilliant lawyer, your company’s goal should be to prevent privacy pitfalls before they snowball into costly litigation. Key things to keep in mind are 1) ensure your privacy policies and terms of use are properly structured as enforceable clickwrap or browsewrap agreements, with conspicuous notice and clear assent mechanisms; 2) conduct thorough due diligence on third-party service providers’ data practices and contractual protections; 3) implement transparent data collection and sharing disclosures for informed customer consent; and 4) stay abreast of evolving privacy laws.

In essence, taking these proactive steps can help mitigate the risks of derivative liability for third-party misconduct and, most importantly, foster trust with your customers.

© 2024 Troutman Amin, LLP
For more news on Companies’ Consumer Data Risks, visit the NLR Consumer Protection section.

Legal and Privacy Considerations When Using Internet Tools for Targeted Marketing

Businesses often rely on targeted marketing methods to reach their relevant audiences. Instead of paying for, say, a television commercial to be viewed by people across all segments of society with varied purchasing interests and budgets, a business can use tools provided by social media platforms and other internet services to target those people most likely to be interested in its ads. These tools may make targeted advertising easy, but businesses must be careful when using them – along with their ease of use comes a risk of running afoul of legal rules and regulations.

Two ways that businesses target audiences are working with influencers who have large followings in relevant segments of the public (which may implicate false or misleading advertising issues) and using third-party “cookies” to track users’ browsing history (which may implicate privacy and data protection issues). Most popular social media platforms offer tools to facilitate the use of these targeting methods. These tools are likely indispensable for some businesses, and despite their risks, they can be deployed safely once the risks are understood.

Some Platform-Provided Targeted Marketing Tools May Implicate Privacy Issues
Google recently announced1 that it will not be deprecating third-party cookies, a reversal from its previous plan to phase out these cookies. “Cookies” are small pieces of code that track users’ activity online. “First-party” cookies often are necessary for the website to function properly. “Third-party” cookies are shared across websites and companies, essentially tracking users’ browsing behaviors to help advertisers target their relevant audiences.

In early 2020, Google announced2 that it would phase out third-party cookies, which are associated with privacy concerns because they track individual web-browsing activity and then share that data with other parties. Google’s 2020 announcement was a response to these concerns.

Fast forward about four and a half years, and Google reversed course. During that time, Google had introduced alternatives to third-party cookies, and companies had developed their own, often extensive, proprietary databases3 of information about their customers. However, none of these methods satisfied the advertising industry. Google then made the decision to keep third-party cookies. To address privacy concerns, Google said it would “introduce a new experience in Chrome that lets people make an informed choice that applies across their web browsing, and they’d be able to adjust that choice at any time.”4

Many large platforms in addition to Google offer targeted advertising services via the use of third-party cookies. Can businesses use these services without any legal ramifications? Does the possibility for consumers to opt out mean that a user cannot be liable for privacy concerns if it relies on third-party cookies? The relevant cases have held that individual businesses still must be careful despite any opt-out and other built-in tools offered by these platforms.

Two recent cases from the Southern District of New York5 held that individual businesses that used “Meta Pixels” to track consumers may be liable for violations of the Video Privacy Protection Act (VPPA). 19 U.S.C. § 2710. Facebook defines a Meta Pixel6 as a “piece of code … that allows you to … make sure your ads are shown to the right people … drive more sales, [and] measure the results of your ads.” In other words, a Meta Pixel is essentially a cookie provided by Meta/Facebook that helps businesses target ads to relevant audiences.

As demonstrated by those two recent cases, businesses cannot rely on a platform’s program to ensure their ad targeting efforts do not violate the law. These violations may expose companies to enormous damages – VPPA cases often are brought as class actions and even a single violation may carry damages in excess of $2,500.

In those New York cases, the consumers had not consented to sharing information, but, even if they had, the consent may not suffice. Internet contracts, often included in a website’s Terms of Service, are notoriously difficult to enforce. For example, in one of those S.D.N.Y. cases, the court found that the arbitration clause to which subscribers had agreed was not effective to force arbitration in lieu of litigation for this matter. In addition, the type of consent and the information that websites need to provide before sharing information can be extensive and complicated, as recently reported7 by my colleagues.

Another issue that companies may encounter when relying on widespread cookie offerings is whether the mode (as opposed to the content) of data transfer complies with all relevant privacy laws. For example, the Swedish Data Protection Agency recently found8 that a company had violated the European Union’s General Data Protection Regulation (GDPR) because the method of transfer of data was not compliant. In that case, some of the consumers had consented, but some were never asked for consent.

Some Platform-Provided Targeted Marketing Tools May Implicate False or Misleading Advertising Issues
Another method that businesses use to target their advertising to relevant consumers is to hire social media influencers to endorse their products. These partnerships between brands and influencers can be beneficial to both parties and to the audiences who are guided toward the products they want. These partnerships are also subject to pitfalls, including reputational pitfalls (a controversial statement by the influencer may negatively impact the reputation of the brand) and legal pitfalls.

The Federal Trade Commission (FTC) has issued guidelines9 Concerning Use of Endorsements and Testimonials” in advertising, and published a brochure for influencers, “Disclosures 101 for Social Media Influencers,”10 that tells influencers how they must apply the guidelines to avoid liability for false or misleading advertising when they endorse products. A key requirement is that influencers must “make it obvious” when they have a “material connection” with the brand. In other words, the influencer must disclose that it is being paid (or gains other, non-monetary benefits) to make the endorsement.

Many social media platforms make it easy to disclose a material connection between a brand and an influencer – a built-in function allows influencers to simply click a check mark to disclose the existence of a material connection with respect to a particular video endorsement. The platform then displays a hashtag or other notification along with the video that says “#sponsored” or something similar. However, influencers cannot rely on these built-in notifications. The FTC brochure clearly states: “Don’t assume that a platform’s disclosure tool is good enough, but consider using it in addition to your own, good disclosure.”

Brands that sponsor influencer endorsements may easily find themselves on the hook if the influencer does not properly disclose that the influencer and the brand are materially connected. In some cases, the contract between the brand and influencer may pass any risk to the brand. In others, the influencer may be judgement proof, or the brand is an easier target for enforcement. And, unsurprisingly, the FTC has sent warning letters11 threatening high penalties to brands for influencer violations.

The Platform-Provided Tools May Be Deployed Safely
Despite risks involved in some platform-provided tools for targeted marketing, these tools are very useful, and businesses should continue to take advantage of them. However, businesses cannot rely on these widely available and easy-to-use tools but must ensure that their own policies and compliance programs protect them from liability.

The same warning about widely available social media tools and lessons for a business to protect itself are also true about other activities online, such as using platforms’ built-in “reposting” function (which may implicate intellectual property infringement issues) and using out-of-the-box website builders (which may implicate issues under the Americans with Disabilities Act). A good first step for a business to ensure legal compliance online is to understand the risks. An attorney experienced in internet law, privacy law and social media law can help.

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1 https://privacysandbox.com/news/privacy-sandbox-update/

2 https://blog.chromium.org/2020/01/building-more-private-web-path-towards.html

3 Businesses should ensure that they protect these databases as trade secrets. See my recent Insights at https://www.wilsonelser.com/sarah-fink/publications/relying-on-noncompete-clauses-may-not-be-the-best-defense-of-proprietary-data-when-employees-depart and https://www.wilsonelser.com/sarah-fink/publications/a-practical-approach-to-preserving-proprietary-competitive-data-before-and-after-a-hack

4 https://privacysandbox.com/news/privacy-sandbox-update/

5 Aldana v. GamesStop, Inc., 2024 U.S. Dist. Lexis 29496 (S.D.N.Y. Feb. 21, 2024); Collins v. Pearson Educ., Inc., 2024 U.S. Dist. Lexis 36214 (S.D.N.Y. Mar. 1, 2024)

6 https://www.facebook.com/business/help/742478679120153?id=1205376682832142

7 https://www.wilsonelser.com/jana-s-farmer/publications/new-york-state-attorney-general-issues-guidance-on-privacy-controls-and-web-tracking-technologies

8 See, e.g., https://www.dataguidance.com/news/sweden-imy-fines-avanza-bank-sek-15m-unlawful-transfer

9 https://www.ecfr.gov/current/title-16/chapter-I/subchapter-B/part-255

10 https://www.ftc.gov/system/files/documents/plain-language/1001a-influencer-guide-508_1.pd

11 https://www.ftc.gov/system/files/ftc_gov/pdf/warning-letter-american-bev.pdf
https://www.ftc.gov/system/files/ftc_gov/pdf/warning-letter-canadian-sugar.pdf

© 2024 Wilson Elser
For more news on Targeted Online Marketing, visit the NLR Communications, Media, and Internet section.

FCC’s New Notice of Inquiry – Is This Big Brother’s Origin Story?

The FCC’s recent Notice of Proposed Rulemaking and Notice of Inquiry was released on August 8, 2024. While the proposed Rule is, deservedly, getting the most press, it’s important to pay attention to the Notice of Inquiry.

The part which is concerning to me is the FCC’s interest in “development and availability of technologies on either the device or network level that can: 1) detect incoming calls that are potentially fraudulent and/or AI-generated based on real-time analysis of voice call content; 2) alert consumers to the potential that such voice calls are fraudulent and/or AI-generated; and 3) potentially block future voice calls that can be identified as similar AI-generated or otherwise fraudulent voice calls based on analytics.” (emphasis mine)

The FCC also wants to know “what steps can the Commission take to encourage the development and deployment of these technologies…”

The FCC does note there are “significant privacy risks, insofar as they appear to rely on analysis and processing of the content of calls.” The FCC also wants comments on “what protections exist for non-malicious callers who have a legitimate privacy interest in not having the contents of their calls collected and processed by unknown third parties?”

So, the Federal Communications Commission wants to monitor the CONTENT of voice calls. In real-time. On your device.

That’s not a problem for anyone else?

Sure, robocalls are bad. There are scams on robocalls.

But, are robocalls so bad that we need real-time monitoring of voice call content?

At what point, did we throw the Fourth Amendment out of the window and to prevent what? Phone calls??

The basic premise of the Fourth Amendment is “to safeguard the privacy and security of individuals against arbitrary invasions by governmental officials.” I’m not sure how we get more arbitrary than “this incoming call is a fraud” versus “this incoming call is not a fraud”.

So, maybe you consent to this real-time monitoring. Sure, ok. But, can you actually give informed consent to what would happen with this monitoring?

Let me give you three examples of “pre-recorded calls” that the real-time monitoring could overhear to determine if the “voice calls are fraudulent and/or AI-generated”:

  1. Your phone rings. It’s a prerecorded call from Planned Parenthood confirming your appointment for tomorrow.
  2. Your phone rings. It’s an artificial voice recording from your lawyer’s office telling you that your criminal trial is tomorrow.
  3. Your phone rings. It’s the local jewelry store saying your ring is repaired and ready to be picked up.

Those are basic examples, but for them to someone to “detect incoming calls that are potentially fraudulent and/or AI-generated based on real-time analysis of voice call content”, those calls have to be monitored in real-time. And stored somewhere. Maybe on your device. Maybe by a third-party in their cloud.

Maybe you trust Apple with that info. But, do you trust someone who comes up with fraudulent monitoring software that would harvest that data? How do you know you should trust that party?

Or you trust Google. Surely, Google wouldn’t use your personal data. Surely, they would not use your phone call history to sell ads.

And that becomes data a third-party can use. For ads. For political messaging. For profiling.

Yes, this is extremely conspiratorial. But, that doesn’t mean your data is not valuable. And where there is valuable data, there are people willing to exploit it.

Robocalls are a problem. And there are some legitimate businesses doing great things with fraud detection monitoring. But, a real-time monitoring edict from the government is not the solution. As an industry, we can be smarter on how we handle this.

© 2024 Troutman Amin, LLP
For more on the FCC, visit the NLR Communications Media Internet section

House Committee Postpones Markup Amid New Privacy Bill Updates

On June 27, 2024, the U.S. House of Representatives cancelled the House Energy and Commerce Committee markup of the American Privacy Rights Act (“APRA” or “Bill”) scheduled for that day, reportedly with little notice. There has been no indication of when the markup will be rescheduled; however, House Energy and Commerce Committee Chairwoman Cathy McMorris Rodgers issued a statement reiterating her support for the legislation.

On June 20, 2024, the House posted a third version of the discussion draft of the APRA. On June 25, 2024, two days before the scheduled markup session, Committee members introduced the APRA as a bill, H.R. 8818. Each version featured several key changes from earlier drafts, which are outlined collectively, below.

Notable changes in H.R. 8818 include the removal of two key sections:

  • “Civil Rights and Algorithms,” which required entities to conduct covered algorithm impact assessments when algorithms posed a consequential risk of harm to individuals or groups; and
  • “Consequential Decision Opt-Out,” which allowed individuals to opt out of being subjected to covered algorithms.

Additional changes include the following:

  • The Bill introduces new definitions, such as “coarse geolocation information” and “online activity profile,” the latter of which refines a category of sensitive data. “Neural data” and “information that reveals the status of an individual as a member of the Armed Forces” are added as new categories of sensitive data. The Bill also modifies the definitions of “contextual advertising” and “first-party advertising.”
  • The data minimization section includes a number of changes, such as the addition of “conduct[ing] medical research” in compliance with applicable federal law as a new permitted purpose. The Bill also limits the ability to rely on permitted purposes in processing sensitive covered data, biometric and genetic information.
  • The Bill now allows not only covered entities (excluding data brokers or large data holders), but also service providers (that are not large data holders) to apply for the Federal Trade Commission-approved compliance guideline mechanism.
  • Protections for covered minors now include a prohibition on first-party advertising (in addition to targeted advertising) if the covered entity knows the individual is a minor, with limited exceptions acknowledged by the Bill. It also restricts the transfer of a minor’s covered data to third parties.
  • The Bill adds another preemption clause, clarifying that APRA would preempt any state law providing protections for children or teens to the extent such laws conflict with the Bill, but does not prohibit states from enacting laws, rules or regulations that offer greater protection to children or teens than the APRA.

For additional information about the changes, please refer to the unofficial redline comparison of all APRA versions published by the IAPP.

Copyright © 2024, Hunton Andrews Kurth LLP. All Rights Reserved.
For more news on the status of the American Privacy Rights Act, please visit the NLR Communications Media Internet section.

The Privacy Patchwork: Beyond US State “Comprehensive” Laws

We’ve cautioned before about the danger of thinking only about US state “comprehensive” laws when looking to legal privacy and data security obligations in the United States. We’ve also mentioned that the US has a patchwork of privacy laws. That patchwork is found to a certain extent outside of the US as well. What laws exist in the patchwork that relate to a company’s activities?

There are laws that apply when companies host websites, including the most well-known, the California Privacy Protection Act (CalOPPA). It has been in effect since July 2004, thus predating COPPA by 14 years. Then there are laws the apply if a company is collecting and using biometric identifiers, like Illinois’ Biometric Information Privacy Act.

Companies are subject to specific laws both in the US and elsewhere when engaging in digital communications. These laws include the US federal laws TCPA and TCFAPA, as well as CAN-SPAM. Digital communication laws exist in countries as wide ranging as Australia, Canada, Morocco, and many others. Then we have laws that apply when collecting information during a credit card transaction, like the Song Beverly Credit Card Act (California).

Putting It Into Practice: When assessing your company’s obligations under privacy and data security laws, keep activity specific privacy laws in mind. Depending on what you are doing, and in what jurisdictions, you may have more obligations to address than simply those found in comprehensive privacy laws.

Copyright © 2024, Sheppard Mullin Richter & Hampton LLP.
For more on Privacy Laws, visit the NLR Communications Media Internet section.

Understanding the Enhanced Regulation S-P Requirements

On May 16, 2024, the Securities and Exchange Commission adopted amendments to Regulation S-P, the regulation that governs the treatment of nonpublic personal information about consumers by certain financial institutions. The amendments apply to broker-dealers, investment companies, and registered investment advisers (collectively, “covered institutions”) and are designed to modernize and enhance the protection of consumer financial information. Regulation S-P continues to require covered institutions to implement written polices and procedures to safeguard customer records and information (the “safeguards rule”), properly dispose of consumer information to protect against unauthorized use (the “disposal rule”), and implementation of a privacy policy notice containing an opt out option. Registered investment advisers with over $1.5 billion in assets under management will have until November 16, 2025 (18 months) to comply, those entities with less will have until May 16, 2026 (24 months) to comply.

Incident Response Program

Covered institutions will have to implement an Incident Response Program (the “Program”) to their written policies and procedures if they have not already done so. The Program must be designed to detect, respond to, and recover customer information from unauthorized third parties. The nature and scope of the incident must be documented with further steps taken to prevent additional unauthorized use. Covered institutions will also be responsible for adopting procedures regarding the oversight of third-party service providers that are receiving, maintaining, processing, or accessing their client’s data. The safeguard rule and disposal rule require that nonpublic personal information received from a third-party about their customers should be treated the same as if it were your own client.

Customer Notification Requirement

The amendments require covered institutions to notify affected individuals whose sensitive customer information was, or is reasonably likely to have been, accessed or used without authorization. The amendments require a covered institution to provide the notice as soon as practicable, but not later than 30 days, after becoming aware that unauthorized access to or use of customer information has occurred or is reasonably likely to have occurred. The notices must include details about the incident, the breached data, and how affected individuals can respond to the breach to protect themselves. A covered institution is not required to provide the notification if it determines that the sensitive customer information has not been, and is not reasonably likely to be, used in a manner that would result in substantial harm or inconvenience. To the extent a covered institution will have a notification obligation under both the final amendments and a similar state law, a covered institution may be able to provide one notice to satisfy notification obligations under both the final amendments and the state law, provided that the notice includes all information required under both the final amendments and the state law, which may reduce the number of notices an individual receives.

Recordkeeping

Covered institutions will have to make and maintain the following in their books and records:

  • Written policies and procedures required to be adopted and implemented pursuant to the Safeguards Rule, including the incident response program;
  • Written documentation of any detected unauthorized access to or use of customer information, as well as any response to and recovery from such unauthorized access to or use of customer information required by the incident response program;
  • Written documentation of any investigation and determination made regarding whether notification to customers is required, including the basis for any determination made and any written documentation from the United States Attorney General related to a delay in notice, as well as a copy of any notice transmitted following such determination;
  • Written policies and procedures required as part of service provider oversight;
  • Written documentation of any contract entered into pursuant to the service provider oversight requirements; and
  • Written policies and procedures required to be adopted and implemented for the Disposal Rule.

Registered investment advisers will be required to preserve these records for five years, the first two in an easily accessible place.

COPYRIGHT © 2024, STARK & STARK
For more news on SEC Amended Regulations, visit the NLR Securities & SEC section.

On July 1, 2024, Texas May Have the Strongest Consumer Data Privacy Law in the United States

It’s Bigger. But is it Better?

They say everything is bigger in Texas which includes big privacy protection. After the Texas Senate approved HB 4 — the Texas Data Privacy and Security Act (“TDPSA”), on June 18, 2023, Texas became the eleventh state to enact comprehensive privacy legislation.[1]

Like many state consumer data privacy laws enacted this year, TDPSA is largely modeled after the Virginia Consumer Data Protection Act.[2] However, the law contains several unique differences and drew significant pieces from recently enacted consumer data privacy laws in Colorado and Connecticut, which generally include “stronger” provisions than the more “business-friendly” laws passed in states like Utah and Iowa.

Some of the more notable provisions of the bill are described below:

More Scope Than You Can Shake a Stick At!

  • The TDPSA applies much more broadly than any other pending or effective state consumer data privacy act, pulling in individuals as well as businesses regardless of their revenues or the number of individuals whose personal data is processed or sold.
  • The TDPSA applies to any individual or business that meets all of the following criteria:
    • conduct business in Texas (or produce goods or services consumed in Texas) and,
    •  process or sell personal data:
      • The “processing or sale of personal data” further expands the applicability of the TDPSA to include individuals and businesses that engage in any operations involving personal data, such as the “collection, use, storage, disclosure, analysis, deletion, or modification of personal data.”
      • In short, collecting, storing or otherwise handling the personal data of any resident of Texas, or transferring that data for any consideration, will likely meet this standard.
  • Uniquely, the carveout for “small businesses” excludes from coverage those entities that meet the definition of “a small business as defined by the United States Small Business Administration.”[3]
  • The law requires all businesses, including small businesses, to obtain opt-in consent before processing sensitive personal data.
  • Similar to other state comprehensive privacy laws, TDPSA excludes state agencies or political subdivisions of Texas, financial institutions subject to Title V of the Gramm-Leach-Bliley Act, covered entities and business associates governed by HIPAA, nonprofit organizations, and institutions of higher education. But, TDPSA uniquely excludes electric utilities, power generation companies, and retail electric providers, as defined under Section 31.002 of the Texas Utilities Code.
  • Certain categories of information are also excluded, including health information protected by HIPAA or used in connection with human clinical trials, and information covered by the Fair Credit Reporting Act, the Driver’s Privacy Protection Act, the Family Educational Rights and Privacy Act of 1974, the Farm Credit Act of 1971, emergency contact information used for emergency contact purposes, and data necessary to administer benefits.

Don’t Mess with Texas Consumers

Texas’s longstanding libertarian roots are evidenced in the TDPSA’s strong menu of individual consumer privacy rights, including the right to:

  • Confirm whether a controller is processing the consumer’s personal data and accessing that data;
  • Correct inaccuracies in the consumer’s personal data, considering the nature of the data and the purposes of the processing;
  • Delete personal data provided by or obtained about the consumer;
  • Obtain a copy of the consumer’s personal data that the consumer previously provided to a controller in a portable and readily usable format, if the data is available digitally and it is technically feasible; and
  • Opt-out of the processing of personal data for purposes of targeted advertising, the sale of personal data, or profiling in furtherance of a decision that produces legal or similarly significant legal effects concerning the consumer.

Data controllers are required to respond to consumer requests within 45 days, which may be extended by 45 days when reasonably necessary. The bill would also give consumers a right to appeal a controller’s refusal to respond to a request.

Controller Hospitality

The Texas bill imposes a number of obligations on data controllers, most of which are similar to other state consumer data privacy laws:

  • Data Minimization – Controllers should limit data collection to what is “adequate, relevant, and reasonably necessary” to achieve the purposes of collection that have been disclosed to a consumer. Consent is required before processing information in ways that are not reasonably necessary or not compatible with the purposes disclosed to a consumer.
  • Nondiscrimination – Controllers may not discriminate against a consumer for exercising individual rights under the TDPSA, including by denying goods or services, charging different rates, or providing different levels of quality.
  • Sensitive Data – Consent is required before processing sensitive data, which includes personal data revealing racial or ethnic origin, religious beliefs, mental or physical health diagnosis, citizenship or immigration status, genetic or biometric data processed for purposes of uniquely identifying an individual; personal data collected from a child known to be under the age of 13, and precise geolocation data.
    • The Senate version of the bill excludes data revealing “sexual orientation” from the categories of sensitive information, which differs from all other state consumer data privacy laws.
  • Privacy Notice – Controllers must post a privacy notice (e.g. website policy) that includes (1) the categories of personal data processed by the controller (including any sensitive data), (2) the purposes for the processing, (3) how consumers may exercise their individual rights under the Act, including the right of appeal, (4) any categories of personal data that the controller shares with third parties and the categories of those third parties, and (5) a description of the methods available to consumers to exercise their rights (e.g., website form or email address).
  • Targeted Advertising – A controller that sells personal data to third parties for purposes of targeted advertising must clearly and conspicuously disclose to consumers their right to opt-out.

Assessing the Privacy of Texans

Unlike some of the “business-friendly” privacy laws in Utah and Iowa, the Texas bill requires controllers to conduct data protection assessments (“Data Privacy Protection Assessments” or “DPPAs) for certain types of processing that pose heightened risks to consumers. The assessments must identify and weigh the benefits of the processing to the controller, the consumer, other stakeholders, and the public against the potential risks to the consumer as mitigated by any safeguards that could reduce those risks. In Texas, the categories that require assessments are identical to those required by Connecticut’s consumer data privacy law and include:

  • Processing personal data for targeted advertising;
  • The sale of personal data;
  • Processing personal data for profiling consumers, if such profiling presents a reasonably foreseeable risk to consumers of unfair or deceptive treatment, disparate impact, financial, physical or reputational injury, physical or other intrusion upon seclusion of private affairs, or “other substantial injury;”
  • Processing of sensitive data; and
  • Any processing activities involving personal data that present a “heightened risk of harm to consumers.”

Opting Out and About

Businesses are required to recognize a universal opt-out mechanism for consumers (or, Global Privacy Control signal), similar to provisions required in Colorado, Connecticut, California, and Montana, but it would also allow businesses more leeway to ignore those signals if it cannot verify the consumers’ identity or lacks the technical ability to receive it.

Show Me Some Swagger!

The Attorney General has the exclusive right to enforce the law, punishable by civil penalties of up to $7,500 per violation. Businesses have a 30-day right to cure violations upon written notice from the Attorney General. Unlike several other laws, the right to cure has no sunset provision and would remain a permanent part of the law. The law does not include a private right of action.

Next Steps for TDPSA Compliance

For businesses that have already developed a state privacy compliance program, especially those modeled around Colorado and Connecticut, making room for TDPSA will be a streamlined exercise. However, businesses that are starting from ground zero, especially “small businesses” defined in the law, need to get moving.

If TDPSA is your first ride in a state consumer privacy compliance rodeo, some first steps we recommend are:

  1. Update your website privacy policy for facial compliance with the law and make sure that notice is being given at or before the time of collection.
  2. Put procedures in place to respond to consumer privacy requests and ask for consent before processing sensitive information
  3. Gather necessary information to complete data protection assessments.
  4. Identify vendor contracts that should be updated with mandatory data protection terms.

Footnotes

[1] As of date of publication, there are now 17 states that have passed state consumer data privacy laws (California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Massachusetts, Montana, New Jersey, New Hampshire, Tennessee, Texas, Utah, Virginia) and two (Vermont and Minnesota) that are pending.

[2] See, Code of Virginia Code – Chapter 53. Consumer Data Protection Act

[3] This is notably broader than other state privacy laws, which establish threshold requirements based on revenues or the amount of personal data that a business processes. It will also make it more difficult to know what businesses are covered because SBA definitions vary significantly from one industry vertical to another. As a quick rule of thumb, under the current SBA size standards, a U.S. business with annual average receipts of less than $2.25 million and fewer than 100 employees will likely be small, and therefore exempt from the TDPSA’s primary requirements.

© 2024 Winstead PC.
by: Elizabeth Rogers of Winstead
For more news on State Privacy Laws, visit the NLR Consumer Protection and Communications, Media & Internet sections.

Mid-Year Recap: Think Beyond US State Laws!

Much of the focus on US privacy has been US state laws, and the potential of a federal privacy law. This focus can lead one to forget, however, that US privacy and data security law follows a patchwork approach both at a state level and a federal level. “Comprehensive” privacy laws are thus only one piece of the puzzle. There are federal and state privacy and security laws that apply based on a company’s (1) industry (financial services, health care, telecommunications, gaming, etc.), (2) activity (making calls, sending emails, collecting information at point of purchase, etc.), and (3) the type of individual from whom information is being collected (children, students, employees, etc.). There have been developments this year in each of these areas.

On the industry law, there has been activity focused on data brokers, those in the health space, and for those that sell motor vehicles. The FTC has focused on the activities of data brokers this year, beginning the year with a settlement with lead-generation company Response Tree. It also settled with X-Mode Social over the company’s collection and use of sensitive information. There have also been ongoing regulation and scrutiny of companies in the health space, including HHS’s new AI transparency rule. Finally, in this area is a new law in Utah, with a Motor Vehicle Data Protection Act applicable to data systems used by car dealers to house consumer information.

On the activity side, there has been less news, although in this area the “activity” of protecting information (or failing to do so) has continued to receive regulatory focus. This includes the SEC’s new cybersecurity reporting obligations for public companies, as well as minor modifications to Utah’s data breach notification law.

Finally, there have been new laws directed to particular individuals. In particular, laws intended to protect children. These include social media laws in Florida and Utah, effective January 1, 2025 and October 1, 2024 respectively. These are similar to attempts to regulate social media’s collection of information from children in Arkansas, California, Ohio and Texas, but the drafters hope sufficiently different to survive challenges currently being faced by those laws. The FTC is also exploring updates to its decades’ old Children’s Online Privacy Protection Act.

Putting It Into Practice: As we approach the mid-point of the year, now is a good time to look back at privacy developments over the past six months. There have been many developments in the privacy patchwork, and companies may want to take the time now to ensure that their privacy programs have incorporated and addressed those laws’ obligations.

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Copyright © 2024, Sheppard Mullin Richter & Hampton LLP.
For more on Privacy, visit the NLR Consumer Protection section.

White House Publishes Steps to Protect Workers from the Risks of AI

Last year the White House weighed in on the use of artificial intelligence (AI) in businesses.

Since the executive order, several government entities including the Department of Labor have released guidance on the use of AI.

And now the White House published principles to protect workers when AI is used in the workplace.

The principles apply to both the development and deployment of AI systems. These principles include:

  • Awareness – Workers should be informed of and have input in the design, development, testing, training, and use of AI systems in the workplace.
  • Ethical development – AI systems should be designed, developed, and trained in a way to protect workers.
  • Governance and Oversight – Organizations should have clear governance systems and oversight for AI systems.
  • Transparency – Employers should be transparent with workers and job seekers about AI systems being used.
  • Compliance with existing workplace laws – AI systems should not violate or undermine worker’s rights including the right to organize, health and safety rights, and other worker protections.
  • Enabling – AI systems should assist and improve worker’s job quality.
  • Supportive during transition – Employers support workers during job transitions related to AI.
  • Privacy and Security of Data – Worker’s data collected, used, or created by AI systems should be limited in scope and used to support legitimate business aims.
Jackson Lewis P.C. © 2024
For more on AI Risks, visit the NLR Communications, Media & Internet section,

UNDER SURVEILLANCE: Police Commander and City of Pittsburgh Face Wiretap Lawsuit

Hi CIPAWorld! The Baroness here and I have an interesting filing that just came in the other day.

This one involves alleged violations of the Pennsylvania Wiretapping and Electronic Surveillance Act, 18 Pa.C.S.A. § 5703, et seq., and the Federal Wiretap Act, 18 U.S.C. § 2511, et seq.

Pursuant to the Pennsylvania Wiretapping and Electronic Surveillance Act, 18 Pa.C.S.A. § 5703, et seq., a person is guilty of a felony of the third degree if he:

(1) intentionally intercepts, endeavors to intercept, or procures any other person to intercept or endeavor to intercept any wire, electronic or oral communication;

(2) intentionally discloses or endeavors to disclose to any other person the contents of any wire, electronic or oral communication, or evidence derived therefrom, knowing or having reason to know that the information was obtained through the interception of a wire, electronic or oral communication; or

(3) intentionally uses or endeavors to use the contents of any wire, electronic or oral communication, or evidence derived therefrom, knowing or having reason to know, that the information was obtained through the interception of a wire, electronic or oral communication.

Seven police officers employed by the City of Pittsburg Bureau of Police team up to sue Matthew Lackner (Commander) and the City of Pittsburgh.

Plaintiffs, Colleen Jumba Baker, Brittany Mercer, Matthew O’Brien, Jonathan Sharp, Matthew Zuccher, Christopher Sedlak and Devlyn Valencic Keller allege that beginning on September 27, 2003 through October 4, 2003, Matthew Lacker utilized body worn cameras to video and audio records Plaintiffs along with utilizing the GPS component of the body worn camera to track them.

Yes. To track them.

Plaintiffs allege they were unaware that Lacker was utilizing a body worn camera to video and auto them and utilizing the GPS function of the body worn camera. Nor did they consent to have their conversations audio recorded by Lacker and/or the City of Pittsburgh.

Interestingly, Lackner was already charged with four (4) counts of Illegal Use of Wire or Oral Communication pursuant to the Pennsylvania Wiretapping and Electronic Surveillance Act. 18 Pa.C.S.A. § 5703(1) in a criminal suit.

So now Plaintiffs seek compensatory damages, including actual damages or statutory damages, punitive damages, and reasonably attorneys’ fees.

This case was just filed so it will be interesting to see how this case progresses. But this case is an important reminder that many states have their own privacy laws and to take these laws seriously to avoid lawsuits like this one.

Case No.: Case 2:24-cv-00461

© 2024 Troutman Amin, LLP
For more news on Wiretap Lawsuits, visit the NLR Communications, Media & Internet section.