Category: Administrative & Regulatory

U.S. Government Shutdown Will Disrupt Many Immigration Processes

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Programs at the Departments of State and Labor are likely to be affected more than others if partial government shutdown occurs on October 1.

The potential U.S. government shutdown on October 1 could have immigration-related consequences, especially for those immigration functions performed by the U.S. Department of State (State) and the U.S. Department of Labor (DOL). These possible implications are set out below.

State Department

Although no official announcements have been made concerning which services would be affected by a shutdown, it is likely that State, which issues visas to foreign nationals at U.S. consular posts abroad, would operate on a severely limited basis. State’s current policy is for consular operations in the United States and abroad to remain 100% operational as long as there are sufficient fees to support operations. Many visa application processes are fee based, so it is possible that some visa issuance could continue based on this separate funding stream. However, a loss of federal funding will likely impact visa processing as fees cover only a portion of the costs associated with visa processing.

In 2011, when there was a similar prospect of a government shutdown, State issued the following advice:

In the consular area, American citizens’ services, emergency visa services (e.g., those for life/death or medical emergencies, humanitarian cases involving minor children, and diplomatic travel) would continue. Basic visa issuance would be severely curtailed.

State also provided the following information:

The Bureau of Consular Affairs, as well as other areas in [State], undertake a combination of excepted and non-excepted activities related to consular services. For the most part, visa and passport functions are not excepted activities, nor do fees entirely cover them. Instead, [State] relies on a mix of fee-funded and appropriation-funded employees and is dependent on support services that would be scaled back or eliminated during a shutdown. Therefore, [State] will not operate these non-excepted functions in the absence of appropriated funding.

In addition, the shutdown of ancillary consular operations, including building support and the employment of local personnel, may impact the delivery of visa services, resulting in cancellation of visa appointments or delays in the processing of visa applications. Accordingly, foreign nationals should be prepared for delays in consular visa processing and, where feasible, may want to consider postponing travel outside the United States if a new visa would be required to reenter the United States.

Processing of immigration visa applications at the National Visa Center will likely continue, as those functions are funded by contract and not a direct federal appropriation. Issuance of the November 2013 Visa Bulletin, which is expected in mid-October, is uncertain and would likely be impacted by a shutdown.

Department of Labor

On September 30, DOL made the following announcement:

Office of Foreign Labor Certification [(OFLC)] functions are not “excepted” from a shutdown and its employees would be placed in furlough status should a lapse in appropriated funds occur. Consequently, in the event of a government shutdown, OFLC will neither accept nor process any applications or related materials (such as audit responses) it receives, including Labor Condition Applications, Applications for Prevailing Wage Determination, Applications for Temporary Employment Certification, or Applications for Permanent Employment Certification. OFLC’s website, including the iCERT Visa Portal System, would become static and unable to process any requests or allow authorized users to access their online accounts.

PERM applications that need to be filed due to expiring recruitment or the need to preserve H-1B AC21 eligibility could presumably be filed by mail if necessary.

U.S. Citizenship and Immigration Services

U.S. Citizenship and Immigration Services (USCIS) is funded through fee-based petitions and applications and would not likely be affected by the shutdown. In addition, most Customs and Border Protection operations are considered to be essential functions and would not be disrupted. However, if there are staffing cuts, it is possible that there would be some delays in processing applications presented at the U.S. border and at border crossings. There may also be delays in waiver adjudication. We will continue to monitor the situation and will provide updates with any new information.

The E-Verify Program, which is run by USCIS, is not expected to be operational if there is a government shutdown. Employers are advised that a shutdown will not relieve them of their responsibilities; however, as stated in the governing Memorandum of Understanding, “[i]f the automated system to be queried is temporarily unavailable, the 3-day time period is extended until it is again operational in order to accommodate the Employer’s attempting, in good faith, to make inquiries during the period of unavailability.” Should a shutdown occur, the E-Verify public website and the E-Verify log-in page are expected to contain additional guidance for employers.

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Financial Services Legislative and Regulatory Law Update – September 30, 2013

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Leading the Past Week

Working through a rare weekend session, the Congress appeared no closer to being able to avoid a shutdown of the Federal Government.  Early Sunday morning the House sent back to the Senate its version of the spending bill, including two provisions – one delaying Obamacare for one year and the other repeals the medical device tax which helps fund the law.   While there are other differences in the bills – notably how long they keep the government operating, Leader Reid has made it clear that the Senate will strip out these two provisions when it meets at 2pm on Monday.  With the midnight Monday deadline quickly approaching, all sides appear resigned to a shutdown occurring and have turned their attention to positioning for the fallout.

While the political ramifications of a shutdown are unclear – with both sides believing that they will benefit, the practical results were announced late last week as various federal agencies disclosed how they will act starting on Tuesday.  For example on Friday, Treasury announced that a government shutdown would affect some activities, but that “critical functions” would continue. The IRS would have to pull back on some functions, such as fielding taxpayer queries, but other functions like managing the government’s funds, implementing tax policy would continue.  Other offices that are not funded under annual appropriations, such as the Office of the Comptroller of the Currency (OCC) and the Financial Stability Oversight Council (FSOC), or the GSE’s, would continue to operate as normal.   The CFTC also released a shutdown plan, which outlined the “vast bulk” of oversight and surveillance responsibilities would be stopped.   Perhaps most troubling for the economy is the fact that the shutdown will also prevent the FHA from processing mortgages, and with nearly 45% of the market using FHA backed mortgages, the fear of a disruption to the real estate market, and thus potentially the economy as a whole.

Although there are options that both sides have to avert, or at least delay the shutdown, it now seems more likely than not, that the time will run out and the government will shut down for the first time since 1996 later this week.

Legislative Branch

Senate

Senate Banking Examines TRIA Extension

On September 25th, the Senate Banking, Housing, and Urban Affairs Committee held a hearing to examine the reauthorization of the Terrorism Risk Insurance Act (TRIA).  Similar to House hearing on the subject last week, the members of the Senate Banking Committee expressed general support for a reauthorization of the program but acknowledged that there is a need to evaluate and improve the program during an extension. For example, Ranking Member Crapo noted that several changes to the program which have been discussed are modifying the business deductible, changing the aggregate loss threshold, and instituting business co-insurance. Another option considered at the hearing for overhauling TRIA was instituting pre-funding of the government backstop. Lawmakers are also considering whether TRIA’s backstop should be extended to cover chemical, biological, radiological, cyber, and nuclear attacks

Majority of Senators Urge White House to Push for Currency Manipulation Protections in TPP

On September 24th, sixty senators signed onto a letter to the White House requesting the Obama Administration work to negotiate rules against currency manipulation as part of the Trans-Pacific Partnership and other future trade deals. The letter was led by Senators Debbie Stabenow (D-MI) and Lindsey Graham (R-SC) could complicate the Administration’s TPP talks with Japan, Vietnam, Malaysia and other countries. The House, led by Representative Sander Levin (D-MI), sent a similar letter to the White House over the summer. Levin, Ranking Member of the House Ways and Means Committee has said that “there is no point in negotiating a TPP agreement to eliminate import duties if countries are allowed to effectively re-impose those duties by manipulating their currencies.”

Senate Budget Committee Examines the Economic Effects of Political Uncertainty

As Congress continues to debate a final version of the CR to fund the government and with the debt ceiling deadline fast approaching, the Senate Budget Committee met to hear testimony from three economists on the economic effects of political uncertainty. Witnesses included Mark Zandi, chief economist for Moody’s Analytics; Chad Stone, chief economist for the Center of Budget and Policy Priorities; and Allan Meltzer, Professor of Political Economy at Carnegie Mellon University. Witnesses warned that a default would have a large effect on “everyday Americans” as it would become more difficult to get a mortgage, stock prices decline, and unemployment grows.

Senate Banking Subcommittee Explores Economic Conditions in India

On September 25th, the Senate Banking Subcommittee on National Security and International Trade and Finance held a hearing to consider investment and market access in India. Witnesses included Dr. Arvind Subramanian, Senior Fellow with the Peter G. Peterson Institute for International Economics; Mr. Richard Rossow, Director for South Asia with McLarty Associates; and Dr. Reena Aggarwal, Professor of Business Administration and Professor of Finance at Georgetown University. The hearing came ahead of a meeting between Prime Minister Manmohan Singh and President Obama.

House of Representatives

Lawmakers Question Big Banks on Student Debit Cards

On September 26th, Democratic lawmakers on the Education and Workforce Committee, joined by Senators Sherrod Brown (D-OH) and Elizabeth Warren (D-MA), wrote to the CEOs of several large banks requesting they explain their student debit card agreements with colleges.  Copies of the letter were sent to Wells Fargo, US Bancorp, PNC Financial Services Group, SunTrust Banks, Inc., TCF Bank, Citigroup, Huntington Bancshares Incorporated, Commerce Bancshares, Inc., and Higher One Holdings, Inc.

CBO Briefs House Committee on Budget Outlook

On September 26th, the House Budget Committee met to hear testimony from Director of the Congressional Budget Office (CBO) Doug Elmendorf on the nation’s long-term budget outlook. CBO’s most recent report was released on September 17th and notes that although in the short-term the budget will shrink, deficits are expected to begin to grow again after 2018.

Executive Branch

Federal Reserve

Basel Framework to Be Part of Stress Tests

On September 24th, the Federal Reserve announced two interim final rules clarifying how companies should incorporate Basel III regulatory capital requirements into their capital and business projections submitted as part of stress tests.  The first rule clarifies that during the upcoming stress test cycle, large banks with more than $50 billion in assets will be required to incorporate the Basel framework into their projections. The first interim final rule also directs banks to consider capital adequacy assessed against a minimum 5 percent tier 1 common ratio. The second rule provides a one-year transition period for stress test projections for most banking organizations with between $10 billion and $50 billion in total consolidated assets. The interim final rules are effective immediately but the Fed will accept comments through November 25th.

Banking Regulators Release Joint Guidance About Financial Abuse of Older Adults

On September 24th, regulators released joint guidance to clarify privacy provisions under the Graham-Leach-Bliley Act, saying that it is generally permitted for financial institutions to report suspected elder financial abuse to appropriate authorities. Regulators noted that, as older adults can be attractive targets for financial exploitation, employees of financial institutions that are able to spot irregularities or other signs of financial abuse can help protect against elder financial fraud. The guidance was released by the Federal Reserve, Consumer Financial Protection Bureau (CFPB), Federal Deposit Insurance Corporation (FDIC), Federal Trade Commission (FTC), National Credit Union Administration (NCUA), Office of the Comptroller of the Currency (OCC), and the Securities and Exchange Commission (SEC), and Commodity Futures Trading Commission (CFTC).

SEC

White Lays Out Enforcement, Implementation Priorities

On September 26th, speaking at the Council of Institutional Investors fall conference, Chairwoman Mary Jo White laid out the agency’s enforcement plans. White said that the SEC plans to shift its focus, to bring more cases against individuals who are in violation of securities law and to seek more mandatory compliance measures in settlements to prevent future wrongdoings. Earlier in the week, in a speech before the 2013 Bloomberg Markets 50 Summit, White also addressed enforcement, saying she has sought to make improvements to their operations, including by revising the “neither admit nor deny” policies. White also spoke to other items on the SEC’s regulatory agenda, telling summit participants that regulators have made “lots of progress” on finalizing a joint Volcker Rule and noting that the agency’s “highest immediate priority” is finalizing rulemakings under the Dodd-Frank Act and the Jumpstart Our Business Startups (JOBS) Act.

CFTC

CFTC Announces Phase in of Swap Execution Facility (SEF) Rules

On September 27th, the CFTC announced that it would delay enforcement of new rules for Swap Execution Facilities (SEF).  The rules were slated to take effect on October 2nd but the Commission received significant push back from industry stake holders.  For example, on September 23rd the Securities Industry and Financial Markets Association (SIFMA) wrote to the CFTC requesting the agency delay the rules governing swap execution facilities (SEFs).  In addition, it was clear that within the CFTC, there were some who agreed with the industry’s perspective, as on September 26thCommissioner Scott O’Malia said an extension of the SEF effective date would allow market participants time for a smooth transition and then Commissioner Chilton echoed these comments on September 27th, saying that the Commission should extend the compliance date by two months as soon as possible.   Later that day, the CFTC announced that the delay would extend to October 30th for foreign exchange (fx) swaps, and until December 2nd for commodity and equity swaps.

Agriculture Committee Leadership Ask CFTC to Use Caution Crafting Customer Protections

On September 25th, the leadership of the Senate and House Agriculture Committees wrote to the CFTC urging the agency to use caution when drafting futures consumer protection rules which could have a large impact on the agriculture sector. The CFTC proposed rules in October 2012 following the collapse of ML Global and Peregrine Financial that the agriculture sector has warned could prove costly to customers. Chairman Debbie Stabenow (D-MI), Chairman Frank Lucas (R-OK), Ranking Member Thad Cochran (R-MS), and Ranking Member Collin Peterson (D-MN) advised the CFTC that it should “weigh the benefits of these regulations against both the costs to America’s farmers and ranchers and the potential impact on consolidation in the industry.”

CFPB

Bureau and Jackson, Mississippi Begin 311 Line for Financial Issues

On September 20th, the CFPB and the City of Jackson, Mississippi announced a partnership to connect consumers with the CFPB to answer questions and submit complaints about financial products and services using their local 311 service.  Residents who dial 311 with a financial problem or complaint will be transferred directly to the Bureau where the CFPB will work with consumers on financial problems and handle consumer complaints on credit cards, mortgages, bank accounts or services, private student loans, consumer loans, credit reporting, money transfers, and debt collection.

CFPB Denies Petition to Dismiss Investigation of Tribal Lenders

On September 26th the CFPB denied a petition from three tribal payday lenders requesting that the CFPB end their investigation into whether the companies violated consumer laws. The lenders argued that the Bureau lacked the authority to make civil investigative demands to the companies due to sovereignty of the lenders via their affiliation with Native American tribes. In announcing the Bureau’s decision to proceed with the investigation, Director Cordray said that courts have agreed that “Indian tribes, like individual states, do not enjoy immunity from suits by the federal government.”

FHA

FHA to Draw on Treasury Funds to Cover Shortfall

On September 27th, the Federal Housing Administration (FHA) announced that it will need to draw on $1.7 billion from the Treasury in order to cover shortfalls in the mortgage insurance fund. The shortfall, though expected, was larger than the anticipated $942 million estimate that was included in the President’s FY2014 budget proposal. In a letter to Congress on the announcement, FHA Commissioner Carol Galante said that the “required mandatory appropriation is an accounting transfer and does not reflect an up-to-date view” of the long-term fiscal health of the insurance fund.

NCUA

NCUA Sues Firms Over MBS Credit Union Failures

On September 23rd, the National Credit Union Administration (NCUA) filed lawsuits against JPMorgan, Morgan Stanley, Goldman Sachs, Barclays, Credit Suisse, Royal Bank of Scotland, UBS, Ally and Wachovia alleging the firms sold $2.4 billion in faulty mortgage-backed securities to two failed credit unions. Speaking on the suits, NCUA Chairman Debbie Matz said that credit unions the agency supervises are sharing the costs of the losses and “the people who are responsible should be required to shoulder that burden, as well.”

Miscellaneous

CRFP Examines Tax Exempt Status of IRAs

On September 27th, the Committee for a Responsible Federal Budget (CRFB) released an analysis of the preferential tax treatment of the Individual Retirement Account (IRA). The report notes that IRAs hold less than 25 percent of all the nation’s retirement assets and are used by only 5 percent of workers. The analysis notes numbers from the Joint Committee on Taxation which estimates that the subsidy will cost $15 billion in lost income tax revenue in 2013, or more than $250 billion over 10 years.

Upcoming Hearings

**(Schedule subject to change contingent on status of Federal Government)**

On Monday September 30th, in H-313 of The Capitol, the House Rules Committee will meet to consider a rule for H.R. 992, the Swaps Regulatory Improvement Act, and H.R. 2374, the Retail Investor Protection Act.

On Tuesday October 1st at 10am, in 2128 Rayburn, the Financial Institutions and Consumer Credit Subcommittee of House Financial Services Committee will hold a hearing on legislative proposals intended to create more accountability and transparency to the Consumer Financial Protection Bureau.

On Tuesday, October 1st at 10am, in 538 Dirksen, the Senate Banking, Housing, and Urban Affairs Committee will hold a hearing titled “Housing Finance Reform: Fundamentals of a Functioning Private Label Mortgage Backed Securities Market.”

On Wednesday, October 2nd at 10am, in 106 Dirksen, the Joint Economic Committee will hold a hearing on the economic outlook.

On Wednesday, October 2nd at 10am, in 2128 Rayburn, the Housing and Insurance Subcommittee of House Financial Services Committee will hold a hearing on the status of the National Flood Insurance Program (NFIP).

On Wednesday, October 2nd at 2:30pm, in 538 Dirksen, the Economic Policy Subcommittee of Senate Banking, Housing, and Urban Affairs Committee will hold a hearing on rebuilding American manufacturing.

On Wednesday, October 9th at 2pm, in 2128 Rayburn, the Capital Markets and Government Sponsored Enterprises Subcommittee of House Financial Services Committee will hold a hearing on legislation that would attempt to reduce impediments to capital formation.

On Thursday, October 10th at 10am, in 2128 Rayburn, the Monetary Policy and Trade Subcommittee of House Financial Services Committee will hold a hearing to examine international central banking models.

On Thursday, October 10th at 2pm, in 2128 Rayburn, the Financial Institutions and Consumer Credit Subcommittee of House Financial Services Committee will hold a hearing on un-banked and under-banked areas in the United States.

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Centers for Medicare & Medicaid (CMS) Delays Auditing of “Two-Midnight” Rule

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The Centers for Medicare & Medicaid (CMS) announced this week it will delay Recovery Audit Contractor (RAC) audits of the “two-midnight” rule for 90 days. The 2014 Inpatient Prospective Payment System Final Rule, released in August 2013, finalized the “two-midnight” rule, under which hospital inpatient admissions that span at least two midnights presumptively qualify as appropriate under Medicare Part A, and hospital inpatient admissions that span less than two midnights (i.e., less than one Medicare utilization day) are presumptively inappropriate for payment under Part A.  When auditing medical necessity, the RACs would presume that the occurrence of 2 midnights after formal inpatient hospital admission indicates an appropriate in patient status for a medically necessary claim. If the occurrence of 2 midnights after formal inpatient hospital admission does not occur, government recovery auditors do not apply the same presumption and claims for such admissions receive a higher level of scrutiny.

As part of its announcement, CMS stated it will not, for a period of 90 days, permit government recovery auditors to review the medical necessity of inpatient admissions of one midnight or less between October 1, 2013 and December 31, 2013.

CMS’ frequently asked questions with its announcement can be found here.

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Google Must Face Most Claims in Keyword Wiretap Class Action

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If you were on Google’s home page yesterday at the office, you probably spent more time than you care to admit playing the “help the letter ‘g’ hit the piñata” game that Google created for its 15th birthday.

For Google, that might be a welcome distraction from very bad news it received from the Northern District of California.  U.S. District Court Judge Lucy Koh denied in part Google’s motion to dismiss a 2010 claim in which users accuse Google of violating various state and federal laws by scanning the content of user emails for purposes of creating user profiles and directing targeted advertising, thus allowing a putative class action suit against the search (and everything else online) giant to proceed.

Judge Koh’s order (full text can be found here), is significant in its handling of a number of Google’s arguments, but the rejection of a particular line of argument is understandably receiving much of the attention. In its Motion to Dismiss, Google argued that its practice of scanning emails is not a violation of the Federal Wiretap Act because, among other reasons, Gmail users and non-Gmail users have consented to the interception of emails.   Google’s consent argument was two-fold.  First, it argued that Gmail users had “expressly consented” to having their emails scanned by agreeing to its Terms of Service and Privacy Policies, which every Gmail users is required to do.  Second, it argued that non-Gmail users have “impliedly consented” to the practice by sending an email to a Gmail user, because at that time those non-users understood how Gmail services operate.

Judge Koh rejected both of Google’s consent arguments, holding that the Court “cannot conclude that any party – Gmail users or non-Gmail users – has consented to Google’s reading of email for the purposes of creating user profiles or providing targeted advertising.”  The Court dug into the multiple iterations of Google’s Terms of Service and Privacy Policies that have been in place since 2007, and found that the policies did not explicitly notify users that Google would intercept emails for the purposes or creating user profiles and targeting advertisements.  The Court discussed a number of sections of Google’s policies where users allegedly consented to the practice of scanning emails for advertising purposes, and in each case found that the policies either described a different purpose for scanning emails (such as filtering out objectionable content) or were unclear when describing what kind of information would be intercepted (using descriptions like “information stored on the Services” or “information you provide”).  The Court further held that Google’s current policies (which were put in place on March 1, 2012) are equally ineffective at establishing consent.  Finally, the Court rejected the argument that non-Gmail users had impliedly consented to the interception of emails, noting that accepting Google’s theory of implied consent would “eviscerate” laws prohibiting interception of communications.

Judge Koh’s denial of Google’s Motion to Dismiss is the latest reminder that when it comes to privacy policies and terms of use, how you write something can be as important as what you write.  We will have more on the various issues discussed in Judge Koh’s order over the next few days.

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Diagnostic Laboratories Settles for $17.5 Million After Healthcare Whistleblowers’ Allegations of Medicare Fraud

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The Department of Justice announced yesterday that Diagnostic Laboratories and Radiology, the West Coast’s largest supplier of laboratory and X-ray services to nursing homes, will pay $17.5 million to settle whistleblower allegations that the California-based company violated the False Claims Act by giving kickbacks for referral of mobile lab and radiology services, which were subsequently billed to Medicare and Medi-Cal (California’s Medicaid program).  Diagnostic Labs allegedly took advantage of Medicare’s and Medi-Cal’s reimbursement systems by billing them at standard rates while secretly giving discounted fees to the participating nursing homes. According to the lawsuit, those fees were as much as 80 percent below the lab’s normal rates.

For inpatients, Medicare pays a fixed rate based on the patient’s diagnosis, regardless of specific services provided.  For outpatients, Medicare pays for each service separately.  Diagnostic Labs’ scheme supposedly enabled the nursing homes to maximize their profits for providing inpatient services by decreasing the cost of them.  It also allegedly allowed Diagnostic Labs to obtain a steady stream of lucrative, outpatient referrals that it could directly bill to Medicare and Medi-Cal.  This provision of inducements, including giving discounted rates to generate referrals, is prohibited by both federal and state law. By law, the discounts should have been passed along to the government programs.

The Medicare whistleblowers in this case were two former Diagnostic Lab employees, Jon Pasqua and Jeff Hauser, who said they were fired after reporting the secret discounts and kickbacks to the authorities. Hauser and Pasqua worked in the company’s sales office and said they tried to report the questionable discount practices to supervisors first, but were ignored. They then provided information to state and federal officials, and were subsequently fired from their jobs shortly before filing the healthcare fraud case in February 2010, according to their lawyers.

This settlement will resolve Hauser and Pasqua’s lawsuit, which was filed under the qui tam, or whistleblower, provisions of the federal and state False Claims Act. This act allows private citizens with knowledge of fraud to bring qui tam lawsuits on behalf of the US government. The individual filing the lawsuit is known as the relator, or whistleblower.  Healthcare whistleblowers, such as Hauser and Pasqua, serve an important role in exposing and eliminating healthcare fraud.

While it is true that whistleblowers take on a personal risk in these cases, it is still worthwhile for them to come forward with their information. Because qui tam whistleblowers help to eliminate government fraud, they receive a significant proportion of the lawsuit’s settlement for their efforts.

Together, Pasqua and Hauser will receive a total $3,755,500 as their share of the federal government’s recovery.

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Health Care Exchange Notices Required by October 1, 2013; However No Penalty for Not Providing

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The Affordable Care Act requires that employers provide employees with notice (Notice) about the health care exchanges (the federal government also refers to these as “marketplaces”). Nevertheless, some confusion prevails about what is actually required.

Employers Subject to the Notice Requirement

The Notice must be provided by all employers to which the Fair Labor Standards Act (FLSA) applies. In general, the FLSA applies to employers that have one or more employees who are engaged in, or produce goods for, interstate commerce. For most companies, a test of not less than $500,000 in annual dollar volume of business applies. However, the FLSA also specifically covers the following entities: hospitals; institutions primarily engaged in care of the sick, aged, mentally ill, or disabled who reside on the premises; schools for children who are mentally or physically disabled or gifted; preschools, elementary, and secondary schools and institutions of higher education; and federal, state and local government agencies. In addition, the FLSA will apply where an employee is engaged in interstate commerce, even if the activities do not rise to the requisite volume of business. Consequently, nearly all employers will be subject to the FLSA and, therefore, the Notice requirement.

Those who must receive the Notice are all employees of the employer, regardless of whether the employee is even eligible for the employer’s health plan.

When Must the Notice Be Provided?

The Notice must be given to all current employees by October 1, 2013. Individuals who begin employment after October 1, 2013 must be given the Notice within 14 days of their hire date. The Notice can be distributed to employees by first class mail or electronically, provided that the employer can meet Employee Retirement Income Security Act’s (ERISA) requirement for distribution of electronic notices (generally, this means that the employee has either consented to the electronic notice or utilizes a company computer as an essential function of their job).

What the Notice Must Include

Pursuant to the statute, the Notice must inform the employee of the existence of the health care exchange, describe the services the exchange provides, and how the employee can contact the exchange. In addition, the Notice must advise the employee that he or she may be eligible for a premium tax credit if the total allowed costs of benefits provided under the employer’s plan is less than 60 percent of such costs, that an employee who purchases exchange coverage may lose the employer’s contribution toward the cost of coverage and that the employee’s payment for exchange coverage will be on an after-tax basis.

The Department of Labor (DOL) has provided a model Notice for employers who offer health insurance and one for employers who do not offer health insurance to employees. The model Notices can be found here. Both model Notices go beyond the scope of the information an employer is required to disclose pursuant to the Affordable Care Act.

Employees Seeking Exchange Coverage Will Need Employer Information

Starting in early October when the insurance exchanges are supposed to “turn on,” employees seeking information about exchange coverage will need information about any coverage the employer offers. Employers are obligated by law to engage in that discussion and provide information. For example, a low income employee who is offered coverage by his employer may still be interested in seeing if alternative coverage is available from the insurance exchange that, when subsidized by tax credits, may be a better choice for the employee.

The model Notice for employers that offer coverage contains a Part B with boxes for the employer to check and lines to complete in which information about the employer’s plan is provided. Still further information can be provided on an optional page. Depending upon the employer’s circumstances, we have recommended edits to ease the administrative burden, to limit confusion by employees, to increase accuracy based on the employer’s own circumstances, and other changes.

No Fine for Failing to Provide Exchange Notices

On September 11, 2013, the DOL announced it will not impose a penalty on employers who do not distribute the Notice. Nevertheless, we recommend that Notice be given. The media has publicized this obligation such that employees who expect to receive the Notice but do not, may inquire or complain. Furthermore, while no penalty is currently imposed, the Notice is “required” and future guidance is likely to presume it has been given. It is also possible that future guidance will be issued that does impose the penalty for future failures to provide it. We believe the better approach in most situations is to provide the Notice, modifying it if necessary based on the employer’s own circumstances.

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US Taxpayers with Canadian Registered Retirement Savings Accounts (RRSPs)? File now to avoid penalties!

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This blog post focuses on the rules around US citizens or tax residents who have Canadian Registered Retirement Savings Accounts (RRSPs). RRSPs are a government sanctioned savings program in which contributions are deducted from taxable income, and any investment growth is deferred from taxation until the owner of the account makes withdrawals. This is a fantastic program for Canadian residents, as it provides significant tax savings in the short term, while allowing pre-tax retirement accounts to grow for use in a later year when income (and thus marginal tax rates) are expected to be lower.

However, there is a complication for US citizens resident in Canada, who are subject to both Canadian and US tax rules. Many assume that because the growth in an RRSP account is sheltered from tax in Canada, it need not be reported and taxed in a US tax return either. Unfortunately, this is not necessarily the case. In fact, the default treatment of RRSP accounts under US tax law is no different than a non-registered investment account – interest, dividends or gains on invested funds are reportable in the Form 1040 tax return, with no deduction for contributions in a given year.

However, there is relief available under Article XVIII(7) of the Canada-US Tax Treaty. Since 2002, US income tax residents have been able to make an election to defer US tax on the growth within an RRSP. The election is made by filing Form 8891 with a timely filed income tax return. Of course, the IRS will not permit a deduction for RRSP contributions; even so, Canada’s generally higher income tax rates usually mean that no US income tax is payable on the difference in taxable income, after foreign tax credits are applied. And, it is important to recall that RRSP accounts must be disclosed on FBAR returns annually.

This Treaty election is certainly helpful, but what should be done for those just hearing about their US tax obligations? The difficulty is that Form 8891 must be filed with a Form 1040 income tax return, so coming into compliance after the fact will not necessarily be effective. However, a trio of recent Private Letter Rulings (PLRs) from the IRS does provide some comfort regarding the IRS’ view on this issue.

As background, PLRs are written memoranda released by the IRS in response to specific enquiries by taxpayers regarding their tax situations (all personal information is redacted prior to public release on the IRS website). While these rulings are completely fact-specific, and cannot be used as legal precedents in any future cases, the IRS reasoning and interpretation of the rules can be instructive.

On September 12, 2013, three PLRs were released in which the IRS granted an extension to taxpayers in order to file appropriate Form 8891 Treaty Elections without penalty or interest accruing. In each case, the taxpayer was seeking discretionary relief from the IRS to permit late filings of Form 8891 in respect of their RRSP accounts in Canada. In each case, the extension was granted.

While each case was ostensibly decided on its own facts, a few common elements from all three cases are worth noting. First, in each case the taxpayer was otherwise tax compliant. This may be a relevant factor in terms of how the IRS would view late-filed Form 8891 – if the tax returns were timely filed at first instance, amended returns attaching the Treaty election form may be less likely to attract attention.

More significantly, however, in each case the IRS made a point of noting that the taxpayers promptly took action upon learning about the need to file Form 8891. The taxpayers did not wait until the IRS sent letters or notices of deficiency regarding the RRSP income.

The regulation that permits the IRS to grant extensions (i.e. Treasury Regulation § 301.9100-3(a)) requires that the taxpayer must satisfy the Commissioner that she acted reasonably and in good faith, and that the grant of relief will not prejudice the interests of the US government.

This factor should serve as fair warning to anyone in this position who is still trying to decide how to deal with their US tax compliance issues. While it may be the simplest and cheapest option, leaving your head in the sand is unlikely to earn any sympathy from the IRS if and when your delinquency does come to their attention. Instead, acknowledging an honest mistake and taking action to come into compliance will help to build a set of facts that will permit the IRS to grant some leniency toward your situation.

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Office of Federal Contract Compliance Programs (OFCCP) New Rules Target Veterans and Individuals with Disabilities

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Familiar with this?  It’s time to update your affirmative action plans.  For the women and minorities plan, you gather your applicant data, prepare spreadsheets and update your written materials to reflect new goals and changes in your recruiting sources.  For the veterans and individuals with disabilities plan, you update a bit and you’re done.  Starting early next year, however, the rules will change making updates more onerous for employers.  On August 27, 2013, the Office of Federal Contract Compliance Programs announced final rules for federal contractors regarding hiring and employment of disabled individuals and protected veterans and imposing new data retention and affirmative action obligations on contractors.  The rules are expected to be published in the Federal Register shortly and will become effective 180 days later.

The key changes include:

  • Benchmarks.  Contractors must establish benchmarks, using one of two methods approved by the OFCCP, to measure progress in hiring veterans.  Likewise, contractors must strive to hire individuals with disabilities to comprise at least seven percent of employees in each job group.  The OFCCP says these are meant to be aspirational, and are not designed to be quotas.
  • Data Analysis and Retention.  Contractors must document and update annually several quantitative comparisons for the number of veterans who apply for jobs and the number of veterans that they hire.  Likewise, for individuals with disabilities, contractors are required to conduct analyses of disabled applicants and those hired.  Such data must be retained for three years.
  • Invitation to Self-Identify.  Contractors must invite applicants to self-identify as protected veterans and as an individual with a disability at both the pre-offer and post-offer phases of the application process, using language to be provided by the OFCCP.  This particular requirement worries employers who know that the less demographic information they have about applicants, the better – especially when the application is denied.  Contractors must also invite their employees to self-identify as individuals with a disability every five years, using language to be provided by the OFCCP.

Additional information, including with respect new requirements such as incorporating the equal opportunity clause into contracts, job listings, and records access, can be found here (http://www.dol.gov/ofccp/regs/compliance/vevraa.htm) and here (http://www.dol.gov/ofccp/regs/compliance/section503.htm).

Contractors with an Affirmative Action Plan already in place on the effective date of the regulations will have additional time, until they create their next plans, to bring their plan into compliance.  However, whether they have a current Affirmative Action Plan or not, federal contractors should begin looking at these new rules now and take steps to ensure they are in compliance.

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The IRS/Treasury Department Announcement & Estate Planning Ruling Re: Same-Sex Marriage

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On August 29, 2013, the Treasury Department and the Internal Revenue Service (“IRS“) issued Revenue Ruling 2013-17. The ruling establishes that the IRS will recognize same-sex marriages for all federal tax purposes regardless of where the couple lives, as long as the couple was married in a jurisdiction that recognizes such marriages. So, for example, if a couple was married in Connecticut (a recognizing state), but now live in Kentucky (a non-recognizing state), they will receive the same federal tax treatment as heterosexual couples residing in Kentucky. The ruling clarifies that a “state of celebration” approach will be used versus a “state of residence” rule. Treasury Secretary Jacob J. Lew says the decision “[a]ssures legally married same-sex couples that they can move freely throughout the country knowing that their federal filing status will not change.” It is important to note that, according to the ruling, “marriage” does not include a registered domestic partnership, civil union or other similar arrangement. The ruling applies to all federal tax provisions where marriage is a factor, including: filing status, estate tax exemptions, personal and dependency exemptions, the standard marriage deduction, IRA contributions, earned income tax credits and employee benefits.

The ruling came on the heels of the Supreme Court’s June 2013 decision in United States v. Windsor and is meant to address some of the confusion that Windsor left in its wake. As background, before Congress enacted the Defense of Marriage Act (“DOMA“), marital status for federal income tax purposes was defined by state law. Section 3 of DOMA banned same-sex couples from being recognized as “spouses” for all federal law purposes. Windsor ruled Section 3 of DOMA unconstitutional; however, the decision did not require states to recognize same-sex marriages. Thus, since June, state and federal agencies have been wondering how to deal with same-sex marriages in non-recognizing states. With the Revenue Ruling, much-needed guidance has arrived.

From the estate planning perspective, there are now several more options that same-sex couples can use to their advantage. First, same-sex spouses are now eligible for the marital deduction, which means that they may transfer as much as they want to their spouse (in life and in death) without incurring federal estate or gift tax, provided that the recipient spouse is a U.S. citizen.

Another benefit is the use of “gift-splitting.” Any individual can give up to $14,000 each year to as many people as they choose without incurring gift tax. Heterosexual spouses, and now same-sex spouses, can combine their $14,000 to jointly give $28,000 to individuals tax-free.

Same-sex spouses will also now get to take advantage of an estate planning tool known as “portability.” Portability allows a widow or widower to use any unused estate tax exclusions (capped at $5.25 million for 2013) of their spouse who died in addition to their own. The unused exclusion must be transferred to the surviving spouse and an estate tax return must be filed (by the executor) within nine months of the spouse’s death, even if no tax is due.

The ruling also has a myriad of other implications for taxes and employee benefits that should be carefully considered by same-sex couples. There are still lingering questions about how other agencies, such as the Social Security Administration, will address benefits post-Windsor.

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It’s Time to Register for the 2015 Diversity Immigrant Visa Lottery!

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On October 1, 2013, the U.S. Department of State will begin accepting requests to register for the 2015 Diversity Immigrant Visa Program (DV-2015), also known as the Green Card Lottery. The Diversity Lottery Program provides a path for foreign nationals to become permanent residents of the United States regardless of whether they have a family member or an employer willing to sponsor them. This program is a success, facilitating the immigration of people from across the globe. If you meet the eligibility requirements and wish to secure permanent residence status in the United States, you should consider registration in the lottery.

Registration begins October 1, 2013

The State Department will open online registration for the DV 2015 Program on Tuesday, October 1, 2013 at 12:00 noon, Eastern Daylight Time (EDT) (GMT-4), and conclude on Saturday, November 2, 2013 at 12:00 noon, Eastern Daylight Time (EDT) (GMT-4). Individuals who meet the eligibility requirements and submit an application during the appointed time will be entered into a lottery from which 55‚000 green card entries will be selected. Applications must be submitted electronically by 12:00 noon EST on Saturday‚ November 2‚ 2013. Detailed instructions are athttp://travel.state.gov/pdf/DV_2015_Instructions.pdf. There is no fee to register for consideration in the lottery. Entries may not be submitted through the U.S. Postal Service.

Am I eligible for a green card if I am selected in the lottery?

Selection in the lottery does not guarantee the applicant a green card; applicants must still meet all standards for admissibility and be able to process their green cards within the allotted time. Immediate family members of successful lottery applicants are eligible for green cards as well, provided they meet the same admissibility standards. Individuals who are selected and eligible for one of the 55,000 visa numbers may either secure an immigrant visa at a U.S. Embassy or Consulate or, if they are in the United States and qualified to do so, adjust their status by filing an application and supporting documentation with United States Citizenship and Immigration Services (USCIS).

What countries are eligible?

Lottery visas are apportioned to foreign nationals hailing from the following six geographic regions: Africa; Asia; Europe; North America; Oceania; and South America‚ Central America, and the Caribbean. To qualify‚ a foreign national must claim nativity or country of birth in an eligible country and meet certain education or work experience requirements. The purpose of the program is to diversify and encourage immigration from countries that send lower numbers of immigrants to the United States.

Not all countries in the six eligible regions fall within the Green Card Lottery program. Because each of the following countries has sent more than 50‚000 immigrants to the United States in the past five years, natives of these countries will not be eligible for the DV 2015 Lottery: Bangladesh, Brazil, Canada, China (mainland-born), Colombia, Dominican Republic, Ecuador, El Salvador, Haiti, India, Jamaica, Mexico, Nigeria, Pakistan, Peru, Philippines, South Korea, United Kingdom (except Northern Ireland) and its dependent territories, and Vietnam.

For the coming year, Nigeria was added to this list of countries ineligible for the lottery.

How do I know if I was selected in the lottery?

Official notifications of selection will be made through Entrant Status Check, available starting May 1, 2014, through at least June 30, 2015, on the E-DV website: www.dvlottery.state.gov. Please note that the Department of State does not send selectee notifications or letters by regular postal mail or by e-mail. Any e-mail notification or mailed letter stating that you have been selected to receive a DV does not come from the Department of State and is not legitimate. Any e-mail communication you receive from the Department of State will direct you to review Entrant Status Check for new information about your application.

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