Labor Department Announces Procedural Changes to H-2B Visa Program

H2-B VisaIn an effort to further streamline the H-2B application process and make it less burdensome for employers, the Department of Labor has announced procedural changes to reduce the amount of documentation to demonstrate “temporary need.”

To get approval to hire H-2B workers, an employer must establish that the need for H-2B workers is temporary in nature, i.e., “limited to one year or less, but in the case of a one-time event could last up to 3 years.’’ The temporary need must be a one-time occurrence, seasonal, peak load, or intermittent. The DOL H-2B regulations envisage a two-part application process: (1) the agency adjudicates whether the employer has a temporary need through the employer registration process and (2) adjudicates the employer’s actual application to hire H-2B workers. However, as the DOL has not implemented the registration requirements of its regulations, the agency is adjudicating the employer’s temporary need during its review of the actual H-2B labor application.

Employers must complete Form ETA-9142B, Section B, which requires a statement on the nature of the temporary need, duration of employment, number of workers sought, and standard of need. The employer must demonstrate the scope and basis of the temporary need to enable the certifying officer (“CO”) to determine whether the job offer meets the statutory and regulatory standards for temporary need. However, without a registration process, many employers have had to submit additional documentation, such as summarized monthly payroll records, monthly invoices, and executed work contracts with the Form ETA-9142B, to demonstrate temporary need. For recurrent users of the H-2B visa program who receive H-2B labor certification for year-to-year, based on their business cycle, the statement and information on temporary need does not change.

DOL has concluded, “The additional documentation submitted by many employers, which is substantially similar from year-to-year for the same employer or a particular industry, creates an unnecessary burden for employers as well as the CO, who must review all documents submitted with each application.”

The agency announced that, effective September 1, 2016,

To reduce paperwork and streamline the adjudication of temporary need, effectively immediately, an employer need not submit additional documentation at the time of filing the Form ETA-9142B to justify its temporary need. It may satisfy this filing requirement more simply by completing Section B “Temporary Need Information,” Field 9 “Statement of Temporary Need” of the Form ETA-9142B. This written statement should clearly explain the nature of the employer’s business or operations, why the job opportunity and number of workers being requested for certification reflect a temporary need, and how the request for the services or labor to be performed meets one of the four DHS regulatory standards of temporary need chosen under Section B, Field 8 of the Form ETA-9142B. Other documentation or evidence demonstrating temporary need is not required to be filed with the H-2B application. Instead, it must be retained by the employer and provided to the Chicago NPC in the event a Notice of Deficiency (NOD) is issued by the CO. The Form ETA-9142B filing continues to include in Appendix B, a declaration, to be signed under penalty of perjury, to confirm the employer’s temporary need under the H-2B visa classification (Appendix B, Section B.1.).

DOL clarified that its certifying officer would review the employer’s statement of temporary need and recent filing history to determine whether “the nature of the employer’s temporary need on the current application meets the standard for temporary need under the regulations. If the job offer has changed or is unclear, or other employer information about the nature of its need requires further explanation, a NOD requesting an additional explanation or supporting documentation will be issued.”

Jackson Lewis P.C. © 2016

Department of State Releases October 2016 Visa Bulletin

October 2016 Visa bulletinEmployment-based China and India First Preference and Worldwide Second Preference cutoff dates become “current” once again.

The US Department of State (DOS) has released its October 2016 Visa Bulletin. The Visa Bulletin sets out per-country priority date cutoffs that regulate immigrant visa availability and the flow of adjustment of status and consular immigrant visa application filings and approvals.

What Does the October 2016 Visa Bulletin Say?

The October 2016 Visa Bulletin includes a Dates for Filing Visa Applications chart and an Application Final Action Dates chart. The former indicates when intending immigrants may file their applications for adjustment of status or immigrant visas, and the latter indicates when an adjustment of status application or immigrant visa application may be approved and permanent residence granted.

If the US Citizenship and Immigration Services (USCIS) determine that there are more immigrant visas available for a fiscal year than there are known applicants for such visas, it will state on its website that applicants may use the Dates for Filing Visa Applications chart. Otherwise, applicants should use the Application Final Action Dates chart to determine when they may file their adjustment of status applications. It is not yet clear which chart the USCIS will select for October 2016 filings. To be eligible to file an employment-based (EB) adjustment application in October 2016, foreign nationals must have a priority date that is earlier than the date listed below for their preference category and country (changes from last month’s Visa Bulletin dates are shown in yellow).

Application Final Action Dates

Application Final Action Days
EB All Charge-
ability 
Areas Except
Those Listed
China
(mainland 
born)
El Salvador,
Guatemala,
and Honduras
India Mexico Philippines
1st C C (was 01JAN10) C C (was 01JAN10) C C
2nd C (was 01FEB14) 15FEB12 (was 01JAN10) C (was 01FEB14) 15JAN07 (was 22FEB05) C (was 01FEB14) C (was 01FEB14)
3rd 01JUN16 (was 01MAY16) 22JAN13 (was 01JAN10) 01JUN16 (was 15MAy16) 15MAR05 (was 15FEB05) 01JUN16 (was 15MAY16) 01DEC10 (was 01JULY10)
Other Workers 01JUN16 (was 15MAY16) 01JAN05 (was 01JAN10) 01JUN16 (was 01MAY16) 01MAR05
(was 15FEB05)
01JUN16 (was 15MAY16) 01DEC10
(was 01JUL10)

Dates for Filing Visa Applications

Application Filing Dates
EB All Charge
ability 
Areas Except
Those Listed
China
(mainland 
born)
India Mexico Philippines
1st C C C C C
2nd C 01MAR13
(was 01JUN13)
22APR09
(was 01JUL09)
C C
3rd C 01MAY14 (was 01MAY15) 01JUL05 C 01SEP13
(was 01JAN13)
Other Workers C 01AUG09 01JUL05 C 01SEP13
(was 01JAN13)

How This Affects You

On the Application Final Action Dates chart, the cutoff dates for EB-1 will once again be “current” for all chargeable countries, including India and China. EB-2 cutoff dates for the worldwide allotment, El Salvador, Guatemala, Honduras, Mexico, and Philippines will be “current” as well. Cutoff dates for EB-2 India and EB-2 China will advance by slightly more than two years (China to February 15, 2012 and India to January 15, 2007).

EB-3 final action cutoff dates for the worldwide allotment, El Salvador, Guatemala, Honduras, and Mexico will advance by one month to June 1, 2016. The final action cutoff date for EB-3 China will advance by more than three years to January 22, 2013. EB-3 India will advance by two weeks to March 1, 2005, and EB-3 Philippines will advance by five months to December 1, 2010. The EB-5 China cutoff date will remain unchanged at February 15, 2014.

The DOS confirmed that the EB-1 allotment should remain current in the coming months, the allotments for China should see modest advancement of three months, and the allotment for India will advance by up to four months. EB-1 allotments will return to “current” status for October. The EB-3 category may see retrogression in the worldwide classification with advancements of up to three months for EB-3 China and up to one week for EB-3 India.

Read the entire October 2016 Visa Bulletin.

ARTICLE BY A. James Vázquez-Azpiri of Morgan, Lewis & Bockius LLP
Copyright © 2016 by Morgan, Lewis & Bockius LLP. All Rights Reserved.

Increased Penalties for Immigration-Related Violations

increased immigration penaltiesThe U.S. Department of Justice has issued a new rule increasing penalties against employers for various immigration-related violations. The new penalty structure applies to civil penalties assessed after August 1, 2016, whose associated violations occurred after November 2, 2015.

Given the significant increase in penalties for immigration-related violations, employers should use particular care when dealing with I-9 form completion and other immigration-related employment processes and practices. We recommend that all employers perform an annual internal I-9 audit and consider periodic I-9 audits by third parties. Please refer to our prior alert as guidance when performing internal I-9 audits.

The penalty structure for first violations is set forth below. Increased penalties for repeat violations are also in effect.

New and Old Penalty Comparison

Type of Violation

Old Penalty Structure

New Penalty Structure

I-9 Verification Paperwork

$110 – $1,110

$216 – $2,156

Unlawful Employment of Unauthorized Workers

$375 – $3,200

$539 – $4,313

Unfair Employment Practices (Includes Discrimination)

$375 – $445

$3,200 – $3,563

Unfair Employment Practices (Document Abuse)

$110 – $1,100

$178 – $1,782

H-1B Violations (Includes Filing Fees Paid by Employee, LCA Public Access File Violations)

Maximum $1,000

Maximum $1,782

H-1B Violations (Includes Discrimination, Willful Failure Pertaining to Wages/Working Conditions)

Maximum $5,000

Maximum $7,251

H-1B Violations (Includes Certain Displacement of U.S. Workers)

Maximum $35,000

Maximum $50,758

H-2B Violations (Includes Failure to Pay Wages, Unlawful Termination)

Maximum $10,000

Maximum $11,940

© MICHAEL BEST & FRIEDRICH LLP

Immigration Through Investment: A Comparison of the U.S. EB-5 Program vs. the Quebec Immigrant Investor Program

There are currently many different investment immigration programs offered by countries around the world, all of which offer their own unique benefits. Two popular programs are the EB-5 Program in the United States and the Quebec Investment Immigration Program (QIIP) offered in Canada. The following comparison provides an in-depth look at the parameters of the two largest investor immigration programs in North America.

USA CANADA foreign investment comparision

Minimum Investment Amount

For the U.S. EB-5 Program, the minimum capital investment amount is USD 500,000 for an investment into a Targeted Employment Area (TEA), which is a rural area or area of high unemployment. For all other investments, a minimum of USD 1,000,000 is required. However, it is anticipated that these minimum investment amounts may increase in the near future. Applicants to the QIIP must agree to invest CAD 800,000 risk free, which will be returned after 5 years. This investment is fully guaranteed by the Quebec government.

Minimum Net Worth

While there is no minimum net worth requirement for the EB-5 program, QIIP applicants must demonstrate net worth of at least CAD 1.6 million obtained through lawful means, either alone or together with their accompanying spouse/partner. Net worth includes assets such as property, bank accounts, stocks and bonds, investments, and pension funds, among others.

Type of Investment

EB-5 investors must make an at-risk investment into a new commercial enterprise, meaning any for-profit activity formed for the ongoing conduct of lawful business; this does not include non-commercial activity such as ownership of a private residence. On the contrary, investments under the QIIP are risk free and guaranteed by the Quebec government. The minimum investment amount will either be returned in full after 5 years or can be financed by a Canadian financial institution.

Job Creation Requirement

As mentioned above, there is no job creation requirement for the QIIP. However, each EB-5 investment must create at least 10 full-time jobs for qualifying U.S. workers within two years of the investor’s admission to the U.S. as a Conditional Permanent Resident. This can be either direct job creation for 10 identifiable W-2 employees at the commercial enterprise where the investor directly made his capital investment, or it can be indirect job creation, in which jobs are shown to be created collaterally or due to investor’s capital investment into a commercial enterprise affiliated with a regional center.

September 2016 Visa Bulletin Released

september visa bulletinThis week, the Department of State released the September 2016 Visa Bulletin. Given that visa numbers are issued based on the government fiscal year, we expect to see significant movement again in October 2016; for September 2016, the last month of FY2016, there were only minor changes with regard to movement of final action dates in most of the employment-based categories from the August 2016 Visa Bulletin:

  • The Worldwide EB-1 category remains current, but for individuals born in India and Mainland China, there continues to be a cutoff date in the EB-1 category of Jan. 1, 2010 (a change implemented in the August 2016 Visa Bulletin).

  • The cutoff date for Worldwide chargeability in the EB-2 category is still Feb. 1, 2014, but it is likely to return to current in October 2016 at the start of FY2017. The cutoff date for Mainland China remained constant at Jan. 1, 2010. However, there was significant movement in the EB-2 category for India, which moved forward from Nov. 15, 2004, to Feb. 22, 2005.

  • In the EB-3 category, the cutoff date for Worldwide chargeability, as well as El Salvador, Guatemala, Honduras, and Mexico moved more than a year (from March 15, 2016 to May 1, 2016). The cutoff date for Mainland China stayed constant at Jan. 1, 2010. However, the cutoff date for India in the EB-3 category advanced several months from Nov. 8, 2004, to Feb. 15, 2005, and the cutoff date for the Philippines moved over a year from May 15, 2009, to July 1, 2010.

  • For those in the EB-5 category, the priority date remains current for all applicants other than those born in Mainland China, which maintains a cutoff date of Feb. 15, 2014.

With regards to those seeking to file applications for adjustment of status, the U.S. Citizenship & Immigration Service (USCIS) website indicates that the “Final Action Dates” chart for employment-based applications must be used in determining when an applicant is eligible to file Form I-485.

The September 2016 Final Action Dates for Employment-Based Preference Categories are as follows:

Table, VISA

Finally, the Department of State also determined the Family and Employment preference numerical limits for FY2016, as outlined in Section 201(c) and (d) of the Immigration and Nationality Act (INA) as follows:

Worldwide Family-Sponsored preference limit:          226,000

Worldwide Employment-Based preference limit:        140,338

         TOTAL                                                                     366,338

The per-country limit is fixed at 7 percent of the combined annual limits or 25,644 for FY2016. The dependent area annual limit is fixed at 2 percent of the combined annual limits or 7,327 for FY2016.

©2016 Greenberg Traurig, LLP. All rights reserved.

Is H-1B Reform On Its Way?

h-1b reformTwo bipartisan bills to reform professional-level visa classifications were introduced into Congress this past July. Given the charged nature of the national discourse on immigration issues this election year, it seems unlikely either bill will be enacted before the presidential election. The bipartisan nature of both bills, however, suggests Congress may be able to coalesce, in the near future, around new H-1B legislation. If these or similar reforms are enacted under a new administration, the information technology (IT) sector, specifically, and all employers who rely on outsourced labor or who contract with H-1B dependent employers may face significant changes to their operations.

Overview of the H-1B program

Through the H-1B program, U.S. employers can sponsor up to 85,000 new foreign workers each fiscal year for employment in “specialty occupations.”1 Generally speaking, a “specialty occupation” is a professional-level position that requires a bachelor’s level education (or higher) in a specific field of study. Common specialty occupations include white-collar professions such as accountants, teachers, doctors, engineers and numerous IT positions including software developers, computer programmers and systems analysts. With the exception of H-1B workers whose employers are sponsoring them for legal permanent residence (green cards), H-1B workers are allowed to remain in the U.S. for up to six years of employment.

The H-1B program has been heavily oversubscribed the last few years. In fact, in each of the last two years, employers filed approximately 230,000 petitions against the 85,000 H-1B visas available. Because extension petitions for employees who have already been granted H-1B status are not counted against the numerical cap, the total number of H-1B workers in the U.S. at any given time is estimated to be around 600,000.2

IT workers constitute the bulk of H-1B employees in the U.S. For fiscal years 2013 and 2014, for example, U.S. Citizenship & Immigration Services (USCIS) reports that close to two-thirds of workers in each fiscal year were employed in computer-related occupations.3 The significance of the H-1B program to the IT sector and entrepreneurship is such that over the years many leading entrepreneurs and IT innovators, including Michael Bloomberg, Mark Zuckerberg and Bill Gates have vocally called for increases in the number of annual H-1Bs available, among other reforms.4

The H-1B program is regulated by both the U.S. Citizenship & Immigration Services (USCIS) and the Department of Labor (DOL). The program requires, among other elements, that the employer make a binding promise to pay the sponsored H-1B worker the higher of the actual wage the employer pays to similarly-situated workers or the prevailing wage for the occupation in the area of intended employment.

In addition, an employer who relies significantly on H-1B workers, called an “H-1B dependent” employer,5 must attest to having tried to recruit a U.S. worker for the position and must promise that the intended H-1B employment will not displace a U.S. worker within 90 days before and 90 days after the employer files the H-1B petition in support of the H-1B worker.6 An H-1B dependent employer, however, can exempt itself from the U.S. recruitment and non-displacement limitations for petitions in which the company pays the H-1B worker at least $60,000 or for petitions in which the employer files on behalf of an H-1B worker with at least a master’s degree in the specialty occupation.

The potential displacement of U.S. workers by H-1Bs has been a periodic concern since the beginning of the modern H-1B program. Displacement has recently been brought back into the spotlight by allegations some U.S. employers replaced several hundred U.S. IT workers with foreign nationals.7 The U.S. workers are also alleged to have been forced to train their foreign-worker replacements as a precondition to receiving a severance package.8 A subsequent investigation by the DOL into allegations of H-1B program violations related to at least one of those U.S. employers, Southern California Edison, appears to have been resolved in favor of the company and its IT consulting vendor.

H.R. 5801: Limiting U.S. worker displacement by H-1B dependent employers

On July 14, 2016, Representative Darrell Issa (R-CA) introduced H.R. 5801, the “Protect and Grow American Jobs Act,” which has been referred to the House Judiciary Committee. The bill proposes to reduce H-1B dependent employers’ ability to avoid U.S. worker recruitment and non-displacement provisions. Under this bill, H-1B dependent employers would be bound by the provisions unless they promised H-1B workers a salary of at least $100,000 (increased from the current $60,000). The bill would also eliminate the Master’s degree exemption. The bill has bipartisan support and is co-sponsored by Rep. Peters (D-CA), Rep. Polis (D-CO), Rep. Vargas (D-CA), Rep. Farenthold (R-TX), Rep. Smith (R-TX), Rep. Hunter (R-CA) and Rep. Davis (D-CA).

H.R. 5657: Limiting U.S. worker displacement by any H-1B employer

On July 7, 2016, Representative Bill Pascrell, Jr. (D-NJ) introduced H.R. 5657, the “H-1B & L-1 Visa Reform Act of 2016,” which has been referred to both the House Judiciary and House Education and the Workforce committees. This bill proposes largescale changes to the H-1B program, including eliminating H-1B dependent employers as a separate classification. This change would subject all H-1B employers to the U.S. worker recruitment and non-displacement provisions that currently apply only to H-1B dependent employers.10 The bill would also double the non-displacement window from the 90 days before and after filing the petition to 180 days on each side of the filing.

In addition, under this proposal an H-1B worker would be authorized to perform services only at his or her employer’s work location unless the employer first obtained a waiver from the DOL.11 This provision would directly, and adversely, impact the business model of modern consulting companies and their clients; moreover, the new waiver requirement would seemingly prevent most staffing companies from accessing the H-1B program.12 

The bill is co-sponsored by Rep. Rohrabacher (R-CA).

What would these proposals mean?

For IT consulting companies and their corporate clients, these proposed changes could force significant changes. At a minimum, the cost to hire an H-1B worker would increase. And, if consultant-vendors are limited in placing H-1B workers at a client site, the end-client may need to scramble to fill positions that can no longer be filed by their consultant-vendor.

Copyright © 2016 Godfrey & Kahn S.C.

1 Universities and certain nonprofit research facilities are exempt from the 85,000 numerical limitation.
See, e.g., Immigration Reforms to Protect Skilled American Workers: Hearing Before the S. Judiciary Comm., 114th Cong. (2015) (testimony of Professor Ron Hira).
3 U.S. Citizenship and Immigration Servs., Characteristics of H-1B Specialty Occupation Workers: Fiscal Year 2014 Annual Report to Congress 12, Table 8A (2015).
4 Matthew DeLuca, Tech Demands More H1-B Visas as Critics Cry Foul (Apr. 10, 2014).
5 For an employer with at least 51 workers, if 15% or more are H-1B workers, the employer is classified as H-1B dependent.  8 U.S.C. §1182(n)(3)(A)(iii).  There are separate calculations for smaller employers.  Id. §§1182(n)(3)(A)(i) and (ii).
6 8 USC §§1182(n)(1)(E) and (G).
See Matthew Thibodeau, Southern California Edison IT Workers ‘Beyond Furious’ Over H1-B Replacements, Computerworld (Feb. 4, 2015); Sara Ashley O’Brien, Disney Sued for Replacing American Workers with Foreigners, CNN Money (Jan. 26, 2016).
Id.
9 Press Release, Infosys, U.S. Dep’t of Labor Concludes Investigation, No Violations by Infosys Found.
10 H.R. 5657, sec. 101(d)(1).
11 Id. sec. 101(e).
12 See, id. sec. 113(a) (making the waiver dependent, in part, on a DOL finding that the “placement of the H-1B [worker] is not essentially an arrangement to provide labor for hire for the [third-party] employer with which the H-1B [worker] will be placed.”)

Civil Penalties Nearly Double for Form I-9 Violations

Significantly Increase for Other Immigration-Related Violations

Due to the implementation of the Federal Civil Penalties Inflation Adjustment Act Improvements Act of 2015 (Sec. 701 of Public Law 114-74) (“Inflation Adjustment Act”), higher fines and civil penalties have now gone into effect for assessments that occur on or after August 1, 2016. These higher penalties can be applied to violations that occurred after November 2, 2015, the day the President signed the Act into law.

The Inflation Adjustment Act will be implemented by multiple federal agencies that have authority to assess civil penalties. The following is a summary, by federal agency, of the penalties covering violations for the unlawful employment of immigrant workers; violations related to Forms I-9; immigration-related discriminatory employment practices; and violations of the H-1B, H-2A and H-2B temporary visa for foreign worker programs. The increases in many categories are substantial. The penalties for Form I-9 paperwork violations are increased by an eye-catching 96 percent.

Department of Homeland Security fines:

Department of Homeland Security Fines i-9 violations

Department of Justice fines:

Department of Justice Fines

Department of Labor fines:

Department of Labor Fines

The consequence of the above is that employers should continue to aggressively monitor their immigration programs for compliance or suffer the harsher sting of these increased fines. Given that the penalties for I-9 errors are practically doubled, it is more important than ever to ensure I-9s are completed timely, correctly and are periodically audited. Moreover, most I-9 violations are considered continuing violations until they are corrected.

Quota Reserved for Most Desired Immigrant Applicants Retrogresses for Natives of India and China!

august 2016 student loansThe Department of State published its August 2016 Visa Bulletin and it has a few impactful surprises. This is not good news for companies and foreign nationals.  Indian and Chinese foreign nationals, as usual, are the hardest hit.  Specifically, the historically open First Preference Employment Based Category (EB-1) retrogressed to January 1, 2010 for Indian and Chinese nationals.  We can’t recall the last time the EB-1 category was not current.

This is astonishing when you consider that the EB-1 group represents some of the most talented foreign nationals that are immigrating to the US. Specifically, the EB-1 category includes:

  • Individuals of Extraordinary Ability – to qualify the individual must be able to demonstrate extraordinary ability in the sciences, arts, education, business, or athletics through sustained national or international acclaim.

  • Outstanding Researchers – to qualify the individual must demonstrate international recognition for his/her outstanding achievements in a particular academic field. The individual must have at least 3 years’ experience in teaching or research in that academic area and must be in the United States in order to pursue research in the field.

  • Multinational Managers/Executives – to qualify the individual must have been employed as a manager or executive outside the United States in the 3 years preceding the petition for at least 1 year by a parent, affiliate or subsidiary of a U.S. company where they will serve in the U.S. in a managerial or executive capacity.

There are additional delays for other nationalities and categories as well see: https://travel.state.gov/content/visas/en/law-and-policy/bulletin/2016/visa-bulletin-for-august-2016.html. The most common employment based visa categories, beyond EB-1, are Second (EB-2) and Third (EB-3) preference. EB-2 is applicable for jobs that require an advanced degree or equivalent as a minimum, exceptional ability in the arts, sciences or business, and National Interest Waivers for individuals whose work is in the national interest. The EB-3 classification is for skilled workers, professionals and unskilled workers.

Chinese nationals are being treated the same this August, whether first, second or third preference. All three categories have a January 1, 2010 priority date. For Indian nationals, EB-1 is still the best category, but with the January 1, 2010 priority date – the news is not good! The EB-2 and EB-3 categories have a priority date of November 2004. Can you imagine waiting more than twelve years to complete a process once started?

Notably, the EB-2 “all other” category retrogressed to February 1, 2014 which is worse than the third preference category at March 15, 2016. So, EB-3 all other is better than EB-2! We haven’t see this type of movement in the “all other” category for a significant period of time.

What this Visa Bulletin represents is a “shutting off” of the flow of immigrant visas being issued for what is expected to be the remainder of the fiscal year. Fiscal Year 2017 starts on October 1, 2016 and new visa numbers will be available. In the August Visa Bulletin, the Department of State indicates that the EB-1 category will be opening back up in October. Assuming the State Departments calculations are generally on target, we should see movement in October or later in the fall that will resemble the dates where we left off in July 2016.

The Visa Bulletin and lack of visa numbers for skilled workers continues to be a daunting problem for employers and foreign nationals alike. The system for foreign nationals who want to “follow the rules” has broken down.   Further, there is no relief, or comprehensive immigration reform, in sight. Expect more whiplash inducing movement in the future.

ARTICLE BY Valarie H McPherson of Proskauer Rose LLP

Increased DOJ fines for Immigration-related Offenses go into effect August 1

New fines will apply to violations that occurred on or after Nov. 2, 2015 – Another good reason to conduct regular I-9 self-audits

The U.S. Department of Justice’s (DOJ) new penalties for immigration-related workplace violations including unlawful employment of aliens, I-9 paperwork violations and unlawful employment practices tied to immigration (discrimination) will take effect Aug. 1. The new penalties will cover activities that occurred on or after Nov. 2, 2015.

Penalties for unlawful employment of unauthorized workers – For the first offense, the minimum fine will increase from $375 to $539 per worker, while the maximum fine will increase from $3,200 to $4,313 per worker. Fines for second and subsequent offenses will also increase significantly, with a maximum fine possible of $21,563 per worker for companies with a poor track record.

I-9 self-audits
Penalties for Form I-9 paperwork violations
– For all Form I-9 paperwork violations, the minimum fine will increase from $110 to $216 per violation. The maximum fine will increase from $1,100 to $2,156 per violation. This is a significant increase which will impact employers even if they are not employing unauthorized workers or are not involved in unfair immigration-related employment practices.

Penalties for unfair immigration-related employment practices – For the first offense, the minimum fine will increase from $375 to $445 per violation, while the maximum fine will increase from $3,200 to $3,563 per violation. Fines for second and subsequent offenses will also increase significantly, up to a maximum fine of $17,816 per violation. In addition, the minimum fines for document abuse (requiring employees to provide more and/or different evidence of work authorization than what is required) will increase from $110 to $178 per violation, and the maximum fines will increase from $1,100 to $1,782 per violation.

With the increase in fines, employers need to be confident that they are following best practices when recruiting and hiring and completing the Form I-9. As always, reviews of employment practices and regular self-audits of company Form I-9s are a good way to make sure that your company is complying with federal law. We are always willing to help with any questions you have regarding your policies and practices.

New USCIS Policy Decision Broadens Permissible Bases for Visa Transfer of Multinational Managers

visa transferAfter four years of internal deliberations, U.S. Citizenship & Immigration Services (USCIS) recently issued a policy memorandum binding all USCIS personnel to follow the reasoning of a 2013 USCIS Administrative Appeals Office (AAO) decision. That AAO decision broadened the type of evidence a U.S. employer may cite in support of an L-1A intracompany transfer visa, which is used by U.S.-based entities that seek to transfer employment of a manager or executive from a foreign-based affiliate.

The 2013 AAO decision was petitioned by the U.S. subsidiary of a publically traded Japanese parent company that manufactures packaging solutions for the medical, pharmaceutical, and food industries. Its U.S. subsidiary imports, markets, and distributes the Japanese parent company’s product line in North America. In 2012, the U.S. subsidiary sought to extend the L-1A visa of a transferee employee, who acted as the U.S. employer’s vice president and chief operating officer. The USCIS California Service Center denied the extension request, claiming the transferee was not employed in a managerial capacity because the U.S. employer did not have an organizational structure large enough to support a managerial position. By citing the existence of only two payroll employees besides the L-1A transferee, USCIS denied the visa extension, claiming that in the absence of other employees, the transferee L visa beneficiary was primarily performing sales duties rather than managerial duties. The denial decision gave no weight to the fact that the transferred employee supervised contracted U.S. service providers and a foreign staff of eight employees, which included three sales employees, four engineers, and a shipping clerk.

AAO overturned that California Service Center decision, citing as error the denial’s emphasis on the small size of the U.S.-based operations. As the AAO noted, “That a petitioner may only have a few employees directly on its payroll, although a relevant consideration in the determination of whether a beneficiary qualifies as an L-1A manager, does not necessarily compel a conclusion that the beneficiary primarily performs day-to-day operational duties.”

By adopting as policy the guidance provided by the 2013 AAO decision, USCIS has now made it a requirement that all USCIS employees follow the reasoning of the AAO decision. U.S. multinational employers will be the prime beneficiaries of this reversal in longstanding USCIS practice. Now, even U.S. employers with quantitatively limited organizational structures can benefit from the advantages of the L employment visa category.

© 2016 Foley & Lardner LLP