USCIS Visa Bulletin Coming January 2016

On December 14, 2015, USCIS released an updated Visa Bulletin chart listing the dates to file adjustment of status applications starting in January, 2016.  Applicants can use the charts issued by USCIS as a guide to determine whether visas in particular categories are available for them and whether they are eligible to file I-485 adjustment of status applications.

As we previously reported, earlier in September 2015, USCIS and DOS revised the procedures for determining visa availability for individuals looking to file adjustment of status applications.  The Visa Bulletin now has two categories of cut-off dates:

  • Application Final Action Dates (dates when visas may finally be issued); and

  • Dates for Filing Applications (earliest dates when applicants are eligible to apply).

The two categories listed in the Visa Bulletin are Family-sponsored immigrant visas and Employment-based immigrant visas.  The Visa Bulletin charts jointly released from USCIS and Department of States are listed below[1]:

January 2016

DATES FOR FILING FAMILY-SPONSORED VISA APPLICATIONS

Photo 1

As indicated in the chart for Family-Sponsored visa categories, applicants may use the Dates for Filing Visa applications chart for January 2016.

Recent Procedural Changes by USCIS

On October 14, 2015, USCIS again changed its instruction for the adjustment of status process[2]. Under the new guideline, applicants will only be permitted to use the Dates for Filing chart if USCIS first determines there are more immigrant visas available for a fiscal year than available applicants.  This decision is made each month by USCIS, and applicants must use the Application Final Action Dates chart unless USCIS states otherwise.  The Visa Bulletin in January 2016 reflects this newly implemented instruction, and applicants must use the Application Final Action Dates.  The chart below lists the dates for Employment-Based preference visas:

APPLICATION FINAL ACTION DATES FOR EMPLOYMENT-BASED PREFERENCE CASES Photo 2

©2015 Greenberg Traurig, LLP. All rights reserved.

[1] See Dept of State, Visa Bulletin For January 2016, Number 88, Vol. IX, available at  http://travel.state.gov/content/visas/en/law-and-policy/bulletin/2016/visa-bulletin-for-january-2016.html; see also USCIS, When to File Your Adjustment of Status Application for Family-Sponsored and Employment-Based Preference Visas: January 2016, available at:  http://www.uscis.gov/visabulletin-jan-16.

[2] USCIS, Updated Instruction for Using the DOS Visa Bulletin, available at http://www.uscis.gov/news/updated-instruction-using-dos-visa-bulletin.

HHS Recognizes Changing Environment of Research: Still Time to Comment

Late last month the Department of Health and Human Services (HHS) and other Federal Departments and Agencies announced an extension until January 6, 2016  to the comment period for the Federal Policy for the Protection of Human Subjects notice of proposed rulemaking (NPRM). The proposed rulemaking is the most sweeping since 1991 when HHS codified The Common Rule, 45 C. F. R. part 46,  and  recognizes the changed research environment with many multisite studies and the  expansion of research with more data accessible through technology.  The NPRM seeks to further the principles of autonomy and  beneficence by protecting privacy and improving the consent process  in the new world of research while creating avenues to lessen the administrative burden  and to promote research.

The NPRM proposes to apply The Common Rule to all studies, regardless of funding source, conducted by a U.S. institution that receives federal funding for human subjects research.  Currently, The Common Rule applies to studies funded by certain federal agencies. Most significantly, the proposed rules impact the following areas:

Streamlined process  – To streamline the process of initiating certain activities the NPRM creates a  new category not currently in The Common Rule, exclusions.  Exclusions are for activity that is not research, that is low risk and for which there may be statutory protections.  Accordingly,  no procedures need to occur under the Common Rule to approve of the activity.  An example of an exclusion would include quality assurance activities.

The exemptions under The Common Rule are expanded in the NPRM. Exemptions are different than exclusions in that certain procedures need to occur for them to proceed such as recording, privacy safeguards, broad consent, or notice.  How HHS ultimately defines adequate notice will be critical in protecting privacy and autonomy rights in exempt research.

As well, a single institutional review board (IRB) would approve all multisite research. Independent IRBs would be held directly responsible for compliance with The Common Rule.

In addition, another streamline in the IRB process is not requiring continuing review of research where there is minimal risk. For instance, continuing review would not be required if a study undergoes expedited review or if there are completed interventions where only data continues to be analyzed. There would need only to be an annual confirmation that there are no changes.  An IRB would be able to require continuing review  with documentation of  the reason for the increased requirement.

Informed Consent  – The NPRM mandates a simplified  informed consent form with appendices with more detailed information. The goal is to provide potential research subjects all the essential information  that a reasonable person would need to consent to participation in research.  The NPRM suggests using the reasonable person standard as a means to gauge the protections in the process.  Currently, there are recommendations that informed consent forms should to be at no higher than an eighth grade education level, but the consent forms are often mired in so much detail human subjects may not easily comprehend the forms.

Research with Biospecimens – A particularly sweeping area of the NPRM is the protection of biospecimens (e.g., blood or urine) which is reflected in a proposed change in the definition of human subjects to include unidentified biospecimens. Hospitals, providers and laboratories  collect biospecimens from patients as part of medical care. Those biospecimens may be stored and used as part of research without the patient’s knowledge. The ethical issue regarding the use of biospecimens in research is well described by Professor Ellen Wright Clayton of Vanderbilt University, “[a] tremendous amount of epidemiological  research and other types of investigations have been done in the United States for decades without any informed consent or notification whatsoever….” [i] The proposed rule would require a broad consent  template covering the consent for storage  and maintenance of the biospecimens and the consent for future unspecified research. An alternative to the broad consent for the use of biospecimens would be a potential waiver of consent by the IRB for compelling scientific research, but consent could not be waived if the human subject declined to sign the broad consent form. Use of the IRB waiver of consent mostly likely would be rare, as proposed in the NPRM.

Secondary Research Use of Data – The NPRM also recognizes the growing business of information technology and the availability of data available for secondary use.  Researchers often can find data from sources such as the internet or through mHealth devices. The goal of the NPRM seems to be able to allow the secondary use of data in research or other activities while creating a balance for privacy protections. Secondary research activity excluded from The Common Rule would be a) publically available data (not biospecimens) or data recorded without identifiers; b) data protected through the provisions of the Health Insurance Portability and Accountability Act of 1996, as amended (HIPAA); c) data confined to a single institution and its internal quality assurance programs and d)  data through federally conducted research.

Exempt secondary use research proposed in the NPRM would include a) identifiable private information where there is notice, privacy safeguards and use solely for specific research and b) storage and maintenance of data for secondary use where there are privacy safeguards, limited IRB review of the consent process, and  specific studies where the individual results will not be provided to the subjects.  Again, the procedures for notice will be a critical component of privacy protections with secondary use research.

There has been an overwhelming response to the NPRM which proposes comprehensive changes to The Common Rule. While there is seemingly a streamlined process to allowing certain activities or research to occur in the NPRM, there are areas in need of additional guidance such as the lack of clarity on certain privacy protections. A copy of the NPRM as well as details on how to submit comments can be found in this link.

© 2015, Sheppard Mullin Richter & Hampton LLP.


[i] Institute of Medicine (US) Roundtable on Translating Genomic-Based Research for Health, Establishing Precompetitive Collaborations to Stimulate Genomics-Driven Product Development: Workshop Summary, Washington (DC): National Academies Press (US); 2011, 6, Ethical Challenges in the Use of Biospecimens.

DOL’s Recent Guidance on State Retirement Initiatives for Private Sector Employees Part II: Interpretive Bulletin

140px-US-DeptOfLabor-Seal.svg__0This post continues our two-part series discussing the Department of Labor’s (DOL’s) recent guidance on state retirement initiatives. The first part of this series, “The Proposed Rule—State-Sponsored IRAs,” discusses the DOL’s proposed rule that would create an ERISA “safe harbor” for state-sponsored IRAs. In Part II, we discuss the DOL’s Interpretive Bulletin (Interpretive Bulletin), which addresses other types of state retirement initiatives for workers in the private sector.

The Interpretive Bulletin sets out, in a summary format, the DOL’s views on state-offered 401(k) plans for private sector employees and other state initiatives. Beginning with the DOL’s strong support for ERISA-covered plans (for reasons including the availability of employer contributions, higher contribution limits, and the protection of ERISA accounts from creditors), the Interpretive Bulletin surveys a range of current and potential state-sponsored programs and offers the DOL’s views on how ERISA coverage may apply to each of these initiatives.

The Interpretive Bulletin reviews programs in

  • Washington State, where the state’s proposed retirement program is not considered to be an ERISA-covered plan, but instead by design establishes a marketplace for the offering of ERISA plans and IRAs;

  • the Commonwealth of Massachusetts, where a state law allowing nonprofit organizations to adopt a contributory retirement plan developed and administered by the state is shown as an example of how states may set up their own 401(k) prototype plans for private employers to adopt; and

  • the State of Maryland, where a Governor’s Task Force report considered the possibility of the state establishing and obtaining IRS tax qualification for a state multiple-employer plan (MEP).

The DOL closes by providing its views on ERISA preemption, including the view that the types of programs outlined in the Interpretive Bulletin would not be preempted by ERISA because they do not “undermine ERISA’s exclusive regulation of ERISA-covered plans” and that they “contemplate a state acting as a participant in a market rather than as a regulator.”

Several issues addressed in the Interpretive Bulletin are giving rise to debate, including the DOL’s view that a state’s unique “representational interest in the health and welfare of its citizens” allows a state to sponsor an MEP for in-state employers. What is new here is that the DOL is providing states a different standard for the establishment of an MEP than the “employment based nexus” standard that the DOL established for private enterprises that wish to do the same. This issue is critical because MEPs can have streamlined regulatory reporting and disclosure requirements, allowing them to provide competitive cost savings to adopting employers. Another issue to watch is the DOL’s query (included as a footnote in the bulletin) on whether state sovereign immunity laws need to be reviewed in light of ERISA’s remedial provisions.

While the DOL’s Interpretive Bulletin became effective on November 18, 2015, the impact of the Interpretive Bulletin and the proposed rules on IRAs are worth keeping an eye on. We recognize that change is often the rule and not the exception, but how these state-sponsored programs will play out has yet to be determined. A significant impact to the retirement industry could be on the horizon.

In addition to this DOL guidance package discussed in this series, there is also talk of possible legislative proposals, and the Treasury Department recently announced the federal myRA program as a voluntary national initiative.

© 2015 by Morgan, Lewis & Bockius LLP. All Rights Reserved.

Evolution of Legal PR in 2016: Three Expert Opinions

Legal public relations has undergone a transformation as significant as any other aspect of law firm marketing has experienced over the past six to eight years. The economic downturn had an effect on law firm budgets, so the industry challenged itself to come up with more creative, yet less expensive, strategies that would still allow a firm’s thought leadership to reach critical audiences. Recognizing the benefits of public relations, including its wide reach and cost-effectiveness, law firms began leveraging the power of publicity even more, helping to fuel an evolution that has been dramatic and is still accelerating.

So as 2015 wraps up, what can we expect next year? I turned to three in-house legal PR professionals to ask for their opinions, examples and advice about what’s next for legal media relations. Meet Johanna Burkett, Public Relations Manager at Baker Donelson; Michelle McCormick, Director, Communication, at Bracewell & Giuliani LLP; and Michele Apostolos, Director, Marketing and Communications, JAMS.

Legal PR Is Evolving

Johanna Burkett Baker Donelson

When asked about the most important trend or shift in legal PR that has changed their PR strategy in 2015 or will do so in 2016, Ms. McCormick said, “The channels we use to tell our story are changing. A straightforward media campaign is no longer enough. We have to think about blogs, video, social media and how to get content into the hands of our clients and targets. We are all facing information overload. You need a tight, timely message to cut through the noise.”

Ms. Apostolos saw value in a strategy this past year that is reaping benefits, with plans to continue. “We increased our native advertising during 2015 and will likely double that activity next year,” she said. “Our PR and content manager, Tori Walsh, is responsible for the procurement of articles and managing the editorial calendars for these opportunities. Native is a key hybrid PR-advertising tool, which can be tracked and allows flexibility for content adjustments along the way.”

“PR is shifting toward playing a greater role in business development,” said Ms. Burkett. “By working with key practice areas to understand their business development goals, PR professionals can design a strategy that aligns with and can support business development initiatives. Making PR an integral part of the business development efforts adds to the value that PR brings.”

Marketing Will Continue to Integrate

All three recognize the importance of the convergence of media relations, content marketing and digital PR. Over the past year alone, more and more marketers are finding ways to align all marketing tactics via an integrated approach commonly referred to as “integrated marketing.”

“All these elements are essential to a comprehensive and integrated approach to PR,” said Ms. Burkett. “Oftentimes, when people think of PR, they likely think solely of the media relations aspect of PR. But PR is public relations, not just media relations, so an effective PR strategy should also encompass those channels outside traditional media that have the potential to shape public perception. And content marketing and digital PR typically allow for greater control of the message and offer a more direct channel to the audience. PR packs a bigger punch with a combination of earned, owned and shared media.”

Michelle McCormick Bracewell Giuliani

“This convergence is a positive trend because it allows us to be strategic and to coordinate our targeted messages across many mediums,” said Ms. Apostolos. “One unexpected result is that it has actually facilitated a closer working relationship among our communications team because people from different functions are collaborating more.”

Ms. McCormick said, “We don’t really have the luxury of focusing in one area anymore. We need to work across a variety of distribution channels. Media relations is still important, but it is not enough to get your message out. You need to be thinking broader. How can you use social media? How can you use video? We have been working hard over the last two years to incorporate more video into our efforts. It can be a bit of a challenge; you need to build champions.”

“We have been doing a lot of work on attorney bio videos and office videos, trying to show the personalities of our attorneys and each office, and they are all different,” Ms. McCormick continued. “Recently, we got a great piece of client feedback on our Dubai office video. The attorneys there were really pleased that people were responding favorably and that the video was helping them showcase more than just the one touch some clients might have with their lead attorney.”

JAMS also recognizes how effective video can be to the PR effort, and this year used video for its promotion of Mediation Week, an American Bar Association effort. “We used ‘#mediationworks’ in conjunction with a video campaign in which our mediators spoke about cases they resolved and the benefits of mediation,” said Ms. Apostolos. “Through this video initiative, we gained new Twitter followers and our LinkedIn analytics spiked during the month of October when the videos were shared.”

The Importance of Professional Development

Given the fast-paced changes occurring in the public relations field, continuing education is more important than ever. The three PR pros I spoke with had resources in common that prove to be helpful in their personal professional development and in helping to keep them on top of their game.

“The Public Relations Society of America (PRSA) is a tremendous resource that offers numerous ways to stay informed,” said Ms. Burkett. “Their regular ‘Issues & Trends’ emails feature the latest articles from a variety of publications, highlighting topics related not only to PR and digital media, but also leadership and general business trends. PRSA’s on-demand webinars cover a range of topics, and local chapters offer the opportunity to network, discuss challenges and share best practices with other PR professionals. And, of course, the Legal Marketing Association (LMA) is another invaluable resource. To be able to connect directly with other PR professionals who work in the legal field is very beneficial in helping to stay on top of issues that are specific to the legal profession.”

Michele Apostolos JAMS

“Ragan.com has a lot of good tips and articles, and I’ve greatly benefitted from Ragan’s trainings in the past,” added Ms. Apostolos.

Ms. McCormick echoed similar resources. “I am a member of PRSA and LMA, and I am ever hopeful that we can get our local LFMP [Law Firm Media Professionals] chapter back up and running. I follow a lot of great peers I have met through these groups online and learn a tremendous amount from what they post and share on social media. I also enjoy Ragan’s PR Daily.”

The Next Generation of Legal PR Pros

Young legal PR professionals continue to be attracted to the field, and the three experts offered advice about PR skills for the next generation.

“Strong writing and effective storytelling are essential and timeless skills. While the formats may change over time, these foundational skills are absolutely necessary to differentiate yourself,” said Ms. Apostolos.

Ms. Burkett also advocates for the importance of strong communication skills. “From being able to write – whether it’s a press release or an email – to being able to talk to and maintain strong relationships with your clients and media contacts, being a good communicator is vital. And these days, it is a skill that is scarcer than people may think.”

Ms. Burkett continued, “Another important skill is storytelling – not just knowing how to tell a good story, but knowing when there is a good story to tell, and sometimes knowing when there isn’t a story to tell. Being able to recognize the difference greatly improves your value to your clients and to the media you work with.”

Ms. McCormick recommends developing your psychic tendencies. “Try to think of the questions your attorneys are going to ask before they do, and give them the answers. And then think about the questions they should ask you – and maybe don’t – and answer those, too. Don’t be afraid to ask questions. You are the subject-area experts in communications, but you are not in your attorneys’ areas of practice. If you don’t know what they are talking about, ask. You look much more foolish pretending you know or assuming.”

Ms. Burkett imparted final words of wisdom about the state of legal PR. “It would be easy to just say that the only constant is change,” she said. “While change is inevitable and being able to adapt to change will always be important, there is another constant in PR: relationships. Building and maintaining relationships with media and creating relationships between your clients, the media and the public are the foundation of what we do. Strong relationships will always be an important part of PR, regardless of whatever changes the profession may experience.”

Article By Vivian Hood of Jaffe

© Copyright 2008-2015, Jaffe Associates

EMPLOYERS: The #ElderlyChristmasSongs Hashtag Is Trending On Twitter

We have posted numerous blogs discussing the need for employers to stay on top of what is trending on the Internet. Why? Because trending topics can sometimes lead to controversial discussions that might not be consistent with an employer’s EEO Policy. As a result, we explained that it would be prudent to understand what may be the current topic being discussed around the watercooler.

Here is a follow up to those posts. The #ElderlyChristmasSongs hashtag is currently trending on Twitter. What is the relevance of this topic to employers? A quick search shows that a lot of the content posted can be construed as inappropriate and/or discriminatory (although presumably meant to be humorous).  It’s the middle of the work day where we are – so we can only presume a lot of this content is being posted by employees in the workplace.

Remember: The Age Discrimination in Employment Act and many state laws prohibit discrimination based on age.  The more questionable content generated in the workplace, the better chance an employee can argue there is evidence of a convincing mosaic of discrimination tolerated by the employer. Be sure to remind employees of your company’s EEO policy if you come across any inappropriate content and/or discussions. And, as always, be sure to stay on top of trends that may have an impact in the workplace.

© 2015 BARNES & THORNBURG LLP

Holiday Party Checklist—Plan Ahead to Minimize Employer Risks

Delicious food, fine wines, music, camaraderie, laughter – all ingredients for a great holiday get-together.  What could go wrong?  Too much, unfortunately.  Employees may drink too much, act inappropriately, offend co-workers or guests, hurt themselves or others, or even start a brawl. Depending on the circumstances, your company may find itself potentially liable for the inappropriate or unlawful actions of your employees at company-sponsored parties.  You can help minimize the risks associated with holiday parties by following these five tips.

  • Avoid or Limit Alcohol

Employers face potential liability when providing alcohol at a company holiday event when someone gets hurt due to drunk driving, falling down, etc., or when inappropriate behavior crosses the line from embarrassing to unlawful, such as sexual harassment or violence during an argument.  You can limit your company’s exposure for such conduct by either banning alcohol entirely (we know that may not be well-received in some situations), or limiting each person’s consumption through the use of drink tickets or a 2-drink limit.  If you choose to allow alcohol at your events, don’t allow free access to the alcohol (e.g., open bar, self-serve beer or unlimited wine bottles).  Instead have a professional, licensed bartender serve the alcohol as they are trained not to over-serve patrons.  Be sure to offer plenty of food and non-alcoholic beverages.  Arrange for taxis or hotel stays if someone over-indulges.  Schedule the event during the week so folks are less inclined to get carried away. Set an end time for the party and shut down the bar at least a half hour before the event closes.  Do not authorize or condone “after parties.” Finally, designate some supervisors or managers to refrain from drinking alcohol to make sure things don’t get out of hand.

  • Keep Harassing Behavior in Check

Make sure that your sexual harassment policy is up-to-date and that it applies to company parties, even if held off company premises.  Send out a reminder to employees in advance of the party that all company policies, including those prohibiting harassment and other inappropriate conduct, apply to the party. Consider making the event a family party where employees may bring their spouse, significant other, or children as the presence of family members and children often deters inappropriate behavior which could give rise to a harassment complaint.  Make sure that supervisors and managers watch out for potentially harassing conduct and are trained to intervene as necessary.

  • Respect Religious Differences and Keep the Party Neutral 

Although many holidays toward the end of the year are religious in nature, be sensitive to your employees’ varying religious beliefs and avoid any conduct that could be construed as favoring one religious group over another.  Refrain from calling your party a “Christmas Party” and stick with the neutral “Holiday Party” instead.  Do not make attendance at the company-sponsored events such as parties, volunteer activities, food drives or other holiday outings mandatory.  Make sure the timing of the company party does not exclude any employees for religious reasons.  For example, because the Jewish Sabbath starts on Friday night, a party on a Friday evening may exclude Jewish employees.  Avoid decorating with religious symbols, such as nativity scenes, menorahs or angels.  There are plenty of neutral decorations, such as snowflakes, holly and reindeer, that can be used instead.

  • Be Wary of Gift Exchanges

Gift exchanges between employees may seem innocuous enough, but consider the potential issues a gift exchange may cause.  Employees may not be able to afford to participate, even within a recommended cost guideline.  Other employees may give sexy or “funny” gifts that end up offending others.  The best practice is to avoid a company or department sponsored gift exchange altogether.  If you decide to allow one among your employees, make sure it is entirely voluntary and no one is pressured or made to feel uncomfortable for not participating.  Set cost guidelines and remind participants that gifts must be appropriate for the workplace.

  • Remember Wage and Hour Laws

If you assign any non-exempt employees to plan, prepare for and staff the party, their hours are likely work hours for which they must be paid.  For example, if your office receptionist is required to be at the door of your holiday party to greet guests and hand out name tags, that individual is likely working and you need to include those hours in his or her weekly work hours when determining regular and overtime wages.  You do not need to pay employees who are attending the party if their attendance is voluntary and they are not expected to provide services that benefit your organization.

Follow this checklist and you’ll avoid last minute holiday headaches and keep your organization out of trouble.

Copyright Holland & Hart LLP 1995-2015.

January 2016 Visa Bulletin Update

The Department of State’s (DOS) January 2016 Visa Bulletin showed minor movements in the employment-based visa categories. The most significant movement was in the Indian EB-2 category which advanced by another 8 months, to Feb. 1, 2008 (the December 2015 bulletin showed a 10 month jump). There was also movement in the Dates for Filing in the employment-based categories, except in both of the “All Chargeability Areas” and “Mexico” EB-3 and Other Workers categories, which moved from Sept. 1, 2015, to Jan. 1, 2016.

The January Visa Bulletin also advised about the upcoming, scheduled expiration of the immigrant investor pilot program (EB-5 Visas) on Dec. 11, 2015, unless Congress acts to extend these programs. The Visa Bulletin states that no I5 visas may be issued overseas, or final action taken on adjustment of status cases, after Dec. 11, 2015. The cut-off date for this category has been listed as “unavailable” for January. Congress is currently considering an extension of the I5 visa category, but there is no certainty when such legislative action may occur. If there is legislative action that extends this category for FY-2016, the cut-off dates would immediately become “current” for January, for all countries except China-mainland born I5.

Final Action Dates for Employment-Based Preference Cases

imm blog 1

Dates for Filing of Employment-Based Visa Applications

imm blog 2

©2015 Greenberg Traurig, LLP. All rights reserved.

FAST Act Calls for Examination of Internet of Things

The Internet of Things (IoT), as defined by Wikipedia, is the network of physical objects or “things” embedded with electronics, software, sensors, and network connectivity, which enables these objects to collect and exchange data. The IoT allows objects to be sensed and controlled remotely across existing network infrastructure, creating opportunities for more direct integration between the physical world and computer-based systems, and resulting in improved efficiency, accuracy and economic benefit.  Each thing is uniquely identifiable through its embedded computing system but is able to interoperate within the existing Internet infrastructure.

In short, if we look at the objects we use in everyday life – from our phones, to our laptops, to even our copy machines or printers at work – each is able to collect and potentially exchange vast amounts of data.  While the capabilities of these devices and objects to collect data and exchange data will likely improve our daily lives, it is also important to examine how to protect the privacy and security of the information and data which is collected and shared.

The Fixing America’s Surface Transportation Act (FAST Act) includes a number of provisions related to privacy, including an amendment to the Gramm-Leach-Bliley Act (GLBA) as well as the enactment of the Driver Privacy Act of 2015.  Interestingly, the FAST Act also requires a report on the potential of the IoT to improve transportation services in rural, suburban, and urban areas.

Specifically, Section 3024 of Title III, requires the Secretary of Transportation to submit a report to Congress not later than 180 days after December 4, 2015 (the enactment date of the FAST Act).  The report, presumably to address the issues discussed above, is to include (1) a survey of the communities, cities, and States that are using innovative transportation systems to meet the needs of ageing populations; (2) best practices to protect privacy and security, as determined as a result of such survey; and (3) recommendations with respect to the potential of the IoT to assist local, State, and Federal planners to develop more efficient and accurate projections of the transportation.

While it is unclear exactly what information will be captured in the report, it’s clear the drafters of Section 3024 have recognized the importance of data privacy and security while utilizing the IoT to improve transportation.  On a more personal note, I have to believe I am not alone in hoping that the report will finally address (and correct!) the traffic patters related to my daily commute!

Jackson Lewis P.C. © 2015

When Cosmetic Becomes Drug re: Food, Drug, and Cosmetic Act

It is estimated Americans will spend over $60 billion on beauty products in 2015. With so much at stake, manufacturers have tried to aggressively promote their products. In many cases, this promotion has resulted in unintentional product misbranding.

The Food, Drug, and Cosmetic Act (FD&C Act) provides the Food and Drug Administriation (FDA) with regulatory authority over cosmetics to ensure they are not adulterated or misbranded. See 21 U.S.C. § 361, 362. While the market for non-essential beauty products has increased dramatically over the past couple of decades, the FD&C Act has changed very little since its enactment nearly 80 years ago.

This could be changing with the introduction of the Personal Care Products Safety Act (PCPSA), which seeks to significantly expand the FDA’s authority over cosmetic products sold in the United States and eliminate many of the regulatory differences between cosmetics and drugs. Nevertheless, the PCPSA fails to address the issue of unintentional product misbranding in the context of product marketing.

Cosmetic or a Drug 

The FD&C Act defines cosmetics as “articles intended to be rubbed, poured, sprinkled, or sprayed on, introduced into, or otherwise applied to the human body…for cleansing, beautifying, promoting attractiveness, or altering the appearance.” Cosmetics include “skin moisturizers, perfumes, lipsticks, fingernail polishes, eye and facial make-up preparations, cleansing shampoos, permanent waves hair colors, and deodorants,” or any of their component parts. Cosmetics marketed in the United States, whether they are manufactured here or are imported from abroad, must comply with the labeling requirements of the FD&C Act.

By contrast, drugs are defined as products that are “intended for use in diagnosis, cure, mitigation, treatment or prevention of a disease.” FD&C Act, sec. 201(g)(1). Some products are both a cosmetic and a drug. An example of this is an SPF moisturizer, which acts as both a cosmetic in its moisturizing function and a drug in its ultraviolet protection. Products that are both cosmetics and drugs are often referred to as “cosmeceuticals,” and must comply with both the drug and cosmetic provisions of the law.

The focus in defining both cosmetics and drugs is on their intended use. Intended use can be established through marketing, consumer perception, or the ingredients used. In regulating the cosmetics industry, the FDA has spent a considerable amount of energy focusing on the product labeling, advertising, internet, or other marketing activities that may operate to establish the product as a drug based upon its intended use. When companies market anti-aging products as having a physiological impact on the body or one’s appearance, the cosmetic becomes a drug.

Regulatory Overview

If a manufacturer’s product is classified as a drug, the manufacturer is subject to a whole host of regulations it would not otherwise be subject to if the product is classified as a cosmetic. Under the FD&C Act, there is no FDA review of cosmetics prior to marketing, with the exception of color additives. Further, unlike pharmaceuticals and medical devices, there is no testing by the FDA of cosmetics prior to their sale to consumers. By contrast, if a product is categorized as a drug and is not generally recognized as safe and effective, the cosmetic manufacturer must subject their “cosmeceutical” product to a rigorous New Drug Approval (NDA) process, which includes safety and efficacy testing.

Another difference between cosmetics and drugs is that cosmetic manufacturers have no obligation to engage in adverse event reporting. While cosmetic manufacturers are encouraged to engage in adverse event reporting, there is no requirement under the FC&A Act to report adverse events, regardless of their severity. Since the creation of the FC&A Act, cosmetic manufacturers have controlled the safety testing of their products. Further, if they choose not to engage in safety testing, they only need to indicate in the product labeling the safety of the product has not been adequately substantiated prior to marketing. By contrast, if a product is categorized as a drug and is not generally recognized as safe and effective, the cosmetic manufacturer must subject their product to a rigorous New Drug Approval (NDA) process, which includes safety and efficacy testing.

Misbranding: Conversion of Cosmetics to Drugs

Along with the rise in beauty product use, the cosmetics industry has also seen a rise in FDA interest in the marketing of such products. This interest has lead to the increased issuance of FDA Warning Letters.

In the Fall of 2012, the FDA issued a Warning Letter to Lancôme, a subsidiary of L’Oreal, addressing claims made by the manufacturer on its website regarding some of its anti-aging creams. Claims that “[U]nique R.A.R.E oligopeptide helps re-bundle collagen,” “[B]oosts the activity of genes and stimulates the production of youth proteins,” and “[I]nspired by eye-lifting surgical techniques . . . helps recreate a younger, lifted look in the delicate eye area” were deemed “intended to affect the structure or any function of the body,” rendering the products drugs under Sec. 201(g)(1)(C) of the FDCA. The FDA went on to state that because certain of Lancôme’s anti-aging creams are not generally recognized by experts as safe and effective for their intended use, the products are new drugs that could not be legally marketed without prior approval from the FDA through the NDA process. In the alternative, the FDA gave Lancôme fifteen days to take corrective action with regard to existing claims and to discontinue making such claims in the future. Lancôme chose to take corrective action and discontinue future claims. Only two weeks after the issuance of this warning letter, a putative class action was filed against L’Oreal and Lancôme asserting consumer fraud claims, based upon the same marketing representations identified in the FDA Warning Letter.

The FDA also issued a Warning Letter to Cell Vitals on November 24, 2014. In the letter, the FDA informed Cell Vitals it had reviewed the cosmetic company’s website with regard to its “ReLuma Advanced Stem Cell Facial Moisturizer,” “ReLuma Skin Illuminating Stem Cell Anti-Aging Cleanser,” and “Reluma Stem Cell Eye Cream,” and determined that the products “appear to be promoted for uses that cause these products to be drugs.” Some of the advertising examples cited by the FDA include: “Tetrahexyldecyl Ascorbate: [an ingredient in your product] … protects cells from …inflammation” and “Camellia Sinesis Extract [an ingredient in your product] is anti-bacterial and … anti-cancer.” Ultimately, the products were deemed misbranded, requiring an FDA approved NDA.

Similarly, the FDA issued a Warning Letter to Golden Caviar Skin Care on July 13, 2015 stating Golden Caviar Skin Care promoted a number of dietary supplements in a manner that caused the products to be drugs under the FD&C Act. An example of this misbranding included online marketing with regard to the company’s Caviar Lifting & Firming Serum with Zinc, where the company claimed “[i]t helps repair damaged tissues and heal wounds. Great for anyone wanting to do away with old acne scars or suffering from Rosacea…..We have found the solution.” The FDA reasoned the labeling for the product failed to bear adequate directions for use, and such “products are offered for a condition that is not amendable to self-diagnosis and treatment by individuals who are not medical practitioners; therefore, adequate directions for use cannot be written so that a layperson can use this drug safely” for its intended purpose.

The increase in FDA issued Warning Letters in the cosmetic industry has lead to a rise in consumer class actions based upon allegedly deceptive cosmetic labeling. Cosmetic companies must continue to be cautious in creating product labeling and other advertisements, electronic or otherwise, to ensure the representations do not open the door to an FDA Warning Letter or potential consumer fraud class action.

Reform: The Personal Care Products Safety Act

On April 20, 2015, Senators Dianne Feinstein, a Democrat from California and Susan Collins, a Republican from Maine introduced the Personal Care Products Safety Act. The Personal Care Products Safety Act aims to modernize what is now mostly a self-regulating industry, and brings cosmetic regulation closer to that of drugs. The bill, which has broad support from industry and consumer groups, proposes a number of significant changes to the FD&C Act, including but not limited to: the registration of cosmetic facilities and ingredient statements, ingredient review and approval, reporting of serious adverse events, record inspection and FDA recall authority, FDA review of cosmetic ingredients and non-functional constituents, the development and implementation of good manufacturing practices (GMPs), and animal testing alternatives. For those larger companies who already engage in extensive safety testing, the impact may not be as great. In fact, many companies are behind the legislation.

Despite the issuance of numerous FDA Warning Letters to cosmetic corporations, the Personal Care Products Safety Act, as currently proposed, does little to provide guidance to beauty care companies with regard to the marketing and promotion of personal care products. In the past several years, the issuance of FDA Warning letters has lead to an increase in consumer class action lawsuits against cosmetic companies. Without a product labeling approval process or an avenue by which cosmetic companies can seek pre-marketing opinions regarding product advertising, it is likely consumer class action suits will continue.

Happy Holidays: VTech Data Breach Affects Over 11 million Parents and Children Worldwide

The recent data breach of Hong Kong-based electronic toy manufacturer VTech Holdings Limited (“VTech” or the “Company”) is making headlines around the world for good reason: it exposed sensitive personal information of over 11 million parents and children users of VTech’s Learning Lodge app store, Kid Connect network, and PlanetVTech in 16 countries! VTech’s Learning Lodge website allows customers to download apps, games, e-books and other educational content to their VTech products, the Kid Connect network allows parents using a smartphone app to chat with their children using a VTech tablet, and PlanetVTech is an online gaming site. As of December 3rd, VTech has suspended all its Learning Lodge sites, the KidConnect network and thirteen other websites pending investigation.

VTech announced the cyberattack on November 27th by press release and has since issued follow-on press releases on November 30th and December 3rd, noting that “the Learning Lodge, Kid Connect and PlanetVTech databases have been attacked by a skilled hacker” and that the Company is “deeply shocked by this orchestrated and sophisticated attack.” According to the various press releases, upon learning of the cyber attack, VTech “conducted a comprehensive check of the affected site” and has “taken thorough actions against future attacks.” The Company has reported that it is currently working with FireEye’s Mandiant Incident Response services and with law enforcement worldwide to investigate the attack. According to VTech’s latest update on the incident:

  • 4, 854, 209 parent Learning Lodge accounts containing the following information were affected: name, email address, secret question and answer for password retrieval, IP address, mailing address, download history and encrypted passwords;

  • 6,368,509 children profile containing the following information were affected: name, gender, and birthdate were affected. 1.2 million of the affected profiles have enabled the Kid Connect App, meaning that the hackers could also have access to profile photos and undelivered Kid Connect chat messages;

  • The compromised databases also include encrypted Learning Lodge content (bulletin board postings, ebooks, apps, games etc.), sales report logs and progress logs to track games, but, it did not include credit card, debit card or other financial account information or Social Security numbers, driver’s license numbers, or ID card numbers; and

  • The affected individuals are located in the following countries: USA, Canada, United Kingdom, Republic of Ireland, France, Germany, Spain, Belgium, the Netherlands, Denmark, Luxembourg, Latin America, Hong Kong, China, Australia and New Zealand. The largest number of affected individuals are reported in the U.S. (2,212,863 parent accounts and 2,894,091 children profiles), France (868,650 parent accounts and 1,173,497 children profiles), the UK (560,487 parent accounts and 727,155 children profiles), and Germany (390,985 parent accounts and 508,806 children profiles).

Given the magnitude and wide territorial reach of the VTech cyber attack, the incident is already on the radar of regulators in Hong Kong and at least two attorneys general in the United States. On December 1, the Hong Kong Office of the Privacy Commissioner for Personal Data announced that it has initiated “a compliance check on the data leakage incident” of VTech Learning Lodge.  In addition, on December 3rd, two separate class actions have already been filed against VTech  Electronics North America, L.L.C. and VTech Holdings Limited in the Northern District of Illinois.  Since the data breach compromised personal information of children located in the United States (first and last name, photographs, online contact information, etc.), it is likely that the Federal Trade Commission (FTC) will investigate VTech’s compliance with the Children’s Online Privacy Protection Act (“COPPA”) and its implementing rule (as amended, the “COPPA Rule”). If a COPPA violation is found, the civil penalties can be steep and go up to $16,000 per violation. In addition to civil penalties imposed by a court, the FTC can require an entity to implement a comprehensive privacy program and to obtain regular, independent privacy assessments for a period of time.

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