Beginning Monday, January 6, 2014, employers with fifty (50) or more employees are required to comply with the New Jersey Gender Equity posting and notice requirements. The New Jersey law, passed in September of 2012, requires that all covered employers (1) post a notice regarding gender equity in a conspicuous place accessible by all employees, (2) provide a copy of the notice to all employees annually, and (3) receive a signed acknowledgment from the employees each year.
Posting
The New Jersey Department of Labor has issued a poster which is now available here in English and here in Spanish. Employers must post this notice in a conspicuous place at each New Jersey work location by January 6, 2014. In the event that a covered employer has an internet site or intranet site for exclusive use by its employees, and all employees have access to the site, the employer may post the notice on the website to satisfy the posting requirement.
Notice
The law requires that every employee receive a copy of the notice annually. For existing employees, the notice must be received by February 5, 2014. For all employees hired after January 6, 2014, the notice must be provided to the employee at the time of hire. Each year thereafter, all new hires must be provided with a notice at the time of hire and all other employees must receive the notice by December 31. Employees must also be provided a copy upon request. The employer may provide the notice in print, through email, or on the company internet/intranet if (1) the site is for the exclusive use of the employees, (2) can be accessed by all employees, and (3) the employer notifies the employees that the notice has been posted on the internet/intranet.
Acknowledgment
Within thirty (30) days of issuing the annual notice, the employee must acknowledge receipt and understanding of the notice. The acknowledgment can be in writing or by electronic verification. Employers must ensure that they follow-up with employees to confirm that the employee has received and understands the requirements each time the notice is issued.
Failure to comply with these requirements can result in monetary fines and other penalties.
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Giordano, Halleran & Ciesla, P.C.
